Published date: 14 August 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 5 December 2016

Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

B29 5TG

Value of contract

£310,000

Procurement reference

2017/S 142-292645

Published date

14 August 2017

Closing date

5 December 2016

Contract start date

1 April 2017

Contract end date

31 March 2023

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Paganel Primary School is situated in Selly Oak, South Birmingham, and currently has 375 children on roll. The School has a highly successful nursery and a Resource Base for 6 KS2 ASC pupils. Since September 2013 the School has been expanding year-on-year, and is expected to become a full two-form entry school by 2018.

Our whole school target is: 'The Pursuit of Greatness' ~ this is underpinned by the core values of Respect, Enquire and Persevere

The contract will commence on 1 April 2017 for an initial period of 3 years, with the opportunity to extend for a further period of 3 years at the discretion of the governing body. This is the first time the market has been tested for the cleaning service.

his contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision.

We are seeking a suitably experienced contractor who has current experience of working within the primary or secondary school market place, ideally with a strong operational base within the Birmingham or Midlands area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

The scope of the contract covers all cleaning provision within the School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance.

Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The School requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.

The Contractor shall provide a comprehensive cleaning service to the Site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.

The Site must at all times meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures. The Services must be provided so as not to interrupt the routine of the Site.

(Further information is available within the PQQ Documentation).

More information

Previous notice about this procurement

Paganel Primary School - Tender for Cleaning Services.

  • Opportunity
  • Published 9 November 2016

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/paganel_primary_school_cleaning_services

The closing date for receipt of the Pre-Qualification Questionnaire is 5.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

21 February 2017

Contract start date

28 June 2017

Contract end date

27 June 2020

Total value of contract

£144,387.50

This contract was awarded to 1 supplier.

Genie Cleaning Services Limited

Address

Sutton Coldfield
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Paganel Primary School
Swinford Road
Birmingham
B29 5TG
England

Email

pqq@litmuspartnership.co.uk

Website

www.paganelschool.com/