Published date: 18 July 2017

This notice was replaced on 5 March 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 5 March 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Grounds maintenance services - 77314000

Location of contract

Yorkshire and the Humber, East of England

Value of contract

£175,000

Procurement reference

2017/S 135-277013

Published date

18 July 2017

Closing date

18 August 2017

Contract start date

1 January 2018

Contract end date

31 December 2022

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide Grounds Maintenance services for Wellspring Academy Trust. The Wellspring Academy network is a progressive and growing network of mostly primary schools and special or alternative academies located predominantly in the Barnsley, Leeds, Grimsby and Lincolnshire areas.

The requirement is initially to provide Grounds Maintenance services to the following schools with the contract commencing January 2018. Other schools may then be added to the contract as and when existing contracts come to an end or additional schools join the network within the contract term. Schools may choose not to opt in to the Trust wide contract and continue with their existing arrangement.

The existing provision is delivered through a mix of local authority, private contractor and in house delivery models with new schools also opening with no current provision as identified further within this notice.

The networks consist of the following schools:

Leeds, Barnsley and Kirklees:

· Oakhill Primary Academy, S71 5AG,

· Oakwell Rise Primary Academy, S70 1TS,

· The Forest Academy, S70 3NG,

· Victoria Primary Academy, LS9 9ER,

· Ebor Gardens Primary Academy, LS9 7PY,

· Springwell Leeds, Oakwood, LS8 3LF,

· Springwell Leeds - new builds will be coming onto the contract over the next 12 months,

· Joseph Norton, HD8 9JU;

North East Lincolnshire (Grimsby):

· Littlecoates Primary Academy, DN31 2QX,

· Pheonix Park - Phoenix House, DN32 7NQ,

· Pheonix Park - Park House, DN32 0BZ,

· Sevenhills Academy, DN33 1NU,

· Beacon Academy, DN35 9NF;

Lincolnshire:

· Springwell Lincolnshire - new builds may to be added onto the contract from August 2018.

School sizes vary with pupil numbers on-site range from 12 to 268.

It should be noted that schools have different term dates and some provide facilities during school holidays.

The Contract will be for a period of up to 3 years for each school, starting from 1.1.2018 with an option to extend on an annual basis up to a maximum of 5 years.

Growth:

The Trust currently has 15 academies across 42 sites and expects rapid growth over the next 2 years, resulting in around 25 to 30 academies within the Trust. If the grounds maintenance provider exceeds expectations within this contract, the Trust would consider extending the contract to include other academies across the region.

Further information is provided in the procurement documents.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/wellspring_academy_trust__grounds_maintenance_services

The closing date for receipt of the Selection Questionnaire is 18.8.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Wellspring Academy Trust
Digital Media Centre, County Way
Barnsley
S70 2JW
England

Email

pqq@litmuspartnership.co.uk

Website

http://wellspringacademytrust.co.uk