EMLC Academy Trust - Tender for Cleaning Services.

Contract summary

Industry

• School cleaning services - 90919300

Location of contract

East Midlands

Value of contract

£1,110,000

Procurement reference

2018/S 118-269027

Published date

5 July 2018

Closing date

4 December 2017

Contract start date

1 April 2018

Contract end date

31 March 2024

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

The successful Supplier will be required to provide cleaning services for the EMLC Academy Trust (the Client) at the following schools:

- Northampton International Academy (NIA), NN2 6AX.

- Stimpson Avenue Academy, NN1 4LR.

- Prince William School, PE8 4BS.

EMLC is a Multi Academy Trust which includes the above schools, where the successful Supplier will be required to deliver a service and meet the requirements of the specification from the contract commencement.

The contract being tendered is for 3 years in duration from 1.4.2018 until 31.3.2021, with the option to extend for a further term of 3 years and will be fixed price in nature, with the Supplier invoicing the Client for 1/12th of the annual cost on a monthly basis.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved within all schools and that the frequency of service delivered is as detailed within the tender specification.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of services to the EMLC Academy Trust. The high quality service levels proposed should maintain excellent standards throughout the contract term, with a firm focus being on the quality of service being delivered.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The Trust is expected to grow in the number of schools becoming part of the Trust during this contract period, and the provision of cleaning services within these schools when they have joined the Trust may fall under the scope of this contract. The successful Supplier will be expected to provide this service within these schools using the same costing model, ratios etc., that they applied to their successful tender submission for the Trust at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.

The current annual value of the contract is approximately 185 000 GBP plus VAT per annum. However, depending on the number of schools that join the Trust and the growth within NIA, it is anticipated that this annual value will increase over the contract term.

Further information is provided in the SQ Document.

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More information

Previous notice about this procurement

EMLC Academy Trust - Tender for Cleaning Services.

• Opportunity
• Published 31 October 2017

Links

• http://www.litmuspartnership.co.uk/project/emlc_academy_trust
• Bidding documents
• SQ Documentation ~ EMLC Academy Trust

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/emlc_academy_trust

The closing date for receipt of the Selection Questionnaire is 4.12.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

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Award information

Awarded date

2 March 2018

Contract start date

1 April 2018

Contract end date

31 March 2024

Total value of contract

£1,110,000

This contract was awarded to 1 supplier.

Reef Cleaning Solutions

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About the buyer

Contact name

The Litmus Partnership

Address

EMLC Academy Trust
Bridge House, Bridge Street, Olney
Milton Keynes
MK46 4AB
England

Email

pqq@litmuspartnership.co.uk

Website

http://emlcacademytrust.co.uk/