Published date: 9 February 2023

Last edited date: 9 February 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 March 2023, 10am

Contract summary

Industry

  • Promotional services - 79342200

  • Event services - 79952000

  • Cultural event organisation services - 79952100

Location of contract

SE1 8XT

Value of contract

£1 to £160,000

Procurement reference

IT-190-359-2023/318

Published date

9 February 2023

Closing date

3 March 2023

Closing time

10am

Contract start date

1 April 2023

Contract end date

31 March 2025

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

BFI London Film Festival (LFF) is the UK's largest film festival and a major international film event.

The Festival introduces the finest new British and international films, series and immersive art works to London and UK-wide audiences, attracts significant international industry participation which shines a spotlight on UK talent. Each year the festival shows work from over 70 countries, representing a variety of languages, genres and formal styles, with presentations ranging from intimate screenings and installations to major red carpet productions. The artistic programme is complemented by a rich range of talks and events for public and industry audiences.

1 Gala Venue Cinema Build and Fit Out
Since 2021, the BFI London Film Festival has presented its Gala programme at Southbank Centre's Royal Festival Hall. The festival installs an 18m screen, state-of-the-art sound and projectors, to transform the auditorium into a screening venue for the 12 days of the festival. Project Management of the installation of screen, draping, sound and broader fit-out are all within the scope of this contract. Projection of screenings throughout the festival is managed by BFI in-house technical teams.

2 Red Carpet Cinema and Event Production
Across the duration of the 12 days, the festival hosts between 22 and 26 red carpet premieres at our partner gala venue, Southbank Centre's Royal Festival Hall, and occasionally, broader festival venues. The red carpet events feature UK, European and World premieres with on-stage A-list talent introductions. A number of the red carpet premieres are sponsored or in association with the festival's partners, including principle partner American Express.
The scale of the events vary in size and activity. Traditionally, Opening, Closing and Sponsored Gala events host larger red carpet premieres with sizeable A-list talent parties and often with the use of CCTV, bespoke theming and production builds, and UK-wide satellite broadcasts.
The red carpet events are high profile media events, with an audience of up to 2300, comprising filmmakers, industry professionals, talent, and the public. Red carpet media management forms the basis of a separate agency contract.
Post-Screening receptions take place for Opening, Closing and Sponsored Galas at a landmark London Venue. These receptions do not form part of this contract scope.

More information

Links

Additional text

To take part in this tender, please visit our website, at https://in-tendhost.co.uk/bfi/aspx/Tenders/Current , where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal.

Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Graham Bellas

Address

Belvedere Road
Southbank
Waterloo
SE1 8XT
United Kingdom

Telephone

0207 173 3299

Email

graham.bellas@bfi.org.uk