Published date: 21 September 2017

This notice was replaced on 10 August 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 10 August 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Financial analysis and accounting software package - 48440000

Location of contract

Any region

Value of contract

£0 to £11,000,000

Procurement reference

CMP_FMS_2017

Published date

21 September 2017

Closing date

23 October 2017

Contract start date

22 January 2018

Contract end date

22 January 2022

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Churchmarketplace continues to develop a National Procurement Strategy with the aim of promoting better buying within Catholic Education Establishments (including Academies, Schools, Further Education and Higher Education institutions) and Dioceses in England and Wales.

The main aim of this procurement is to ensure that CEEs and Dioceses obtain the best value for money from the services and products which they purchase, in this case a Schools Financial Management System(s):
1. Financial Management
2. Budgeting
3. Fully integrated to include Financial Management, Budgeting, HR and Payroll

The purpose of this Framework Agreement is to ensure that CMP and end-customers will have access to a wide range of the best Suppliers, providing best value set of services.

The Services and Products covered by this Procurement include:

Products
• Commercial Off-The-Shelf (COTS) Software for Financial Management - Lot 1
Provision of Financial Management application including amongst others General Ledger, Nominal Ledger, Purchase Ledger (including purchase ordering/ requisitioning system with online approval functionality. Control, Invoice Approval), Invoice Authorisation, Supplier Payment, Sales Ledger, Bank & Cash, Cash Flow Management, Credit Cards, Period-End and Year-End, Integration with MS Excel, Project Costing, Asset Register, Fund Management (educational trips and visits, cashless catering, PTA funds, charitable fundraising etc.), Trusts/Trading Arms, and VAT reconciliation. Including integration to Microsoft Excel and Document Management System.
• COTS software for Budgeting - Lot 2
Provision of Budgeting application including Current Budget, Revenue Budgets, Budget Development, Budget Profiling, Forecast Outturns Holding and Cash Flow Forecasts for at least 12 months ahead to fulfil Education, Skills and Funding Agency (ESFA) requirements. Forecast Outturns Estimate, Forward Planning. The system must have the ability to model changes or create scenarios across all areas (multi scenario budget modelling for multi years / multi academy sites) and must have the ability to consolidate for the MAT. The system must have the ability to import/ export into the finance system and Management Information System (MIS).
• COTS software for a Fully Integrated Financial Management, Budgeting & HR System (including payroll) - Lot 3
Provision of a fully integrated solution to include all elements of LOTs 1 and 2 plus Human Resources and/ or Payroll processing. The system must be accessible remotely for multi users incorporating authorisation and workflow for all elements and processes from budgeting, ordering, actual costs, reporting, analysis and budget forecasting. The payroll software must allow users (employees) access to enter data to inform the monthly payroll, for example, regarding absence, additional hours etc. The system must have the ability to import/ export into the Management Information System (MIS).

More information

Links

About the buyer

Contact name

Churchmarketplace

Address

Vaughan House, 46 Francis Street
London
SW1P 1QN
England

Email

tender1@churchmarketplace.org.uk