Published date: 25 April 2018

Last edited date: 25 April 2018

This notice was replaced on 18 May 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 18 May 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Industry specific software package - 48100000

  • Document creation, drawing, imaging, scheduling and productivity software package - 48300000

  • Database systems - 48610000

    • Office automation software package - 48920000

Location of contract

South West

Value of contract

£160,000 to £474,000

Procurement reference

SWINDON001-DN327538-53663837

Published date

25 April 2018

Closing date

23 May 2018

Contract start date

22 August 2018

Contract end date

21 August 2021

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

To procure a new Highways Asset Management System for SBC's Highways, Street Lighting, Grounds, Pavement Management, Street works, Bridges & Structure, Drainage and Public Rights of Way teams and potentially there is scope to use this system for other services in the future.

The initial contract term will be for 36 months with option to extend for a further 48 months (four periods of 12 months) subject to budget availability and contract performance as stated in the ITT documents.

Estimated contract spend is between £160,000 and £474,000 across the initial 3 year contract term and between £474,000 and £742,000 across the potential total 7 year contract term.

The current contract expires end of 31st March 2018 and work is underway to extend the contract to 30th March 2019.

Full details relating to the Goods/Services are provided in the tender documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

Contract Period
The contract will be initially for a period of 36 months commencing 22nd August 2018 with the option to extend for a further 48 months subject to satisfactory performance and budget availability.

Tender Responses
Tender Responses are required to be submitted no later than 9th May 2018, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk

Tender Clarifications
If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 30th March 2018, 1200 hrs UK Local time.
The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.

Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S 049-108109 Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: PG00086

No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

More information

Links

About the buyer

Contact name

Stephen Box

Address

Swindon Borough Council
Civic Offices, Euclid Street
Swindon
SN1 2JH
England

Email

SBox@swindon.gov.uk

Website

http://www.swindon.gov.uk/