Published date: 18 July 2016

Withdrawn opportunity - This means that the contract has been withdrawn early. This could be due to a change of circumstances.


Closing: 17 August 2016

Contract summary

Industry

  • Access control system - 42961100

  • Facilities management software package and software package suite - 48420000

  • Facilities management software package - 48421000

    • IT software package - 48517000

    • Security software package - 48730000

Location of contract

West Midlands

Value of contract

£200,000 to £300,000

Procurement reference

20160718150008-34952

Published date

18 July 2016

Closing date

17 August 2016

Contract start date

3 October 2016

Contract end date

30 September 2017

Contract type

Supply contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

West Midlands Fire and Rescue Authority has identified the need to extend its
existing x Plan access control system to 38 locations around the West Midlands
region.

The specification, Appendix 4, describes a requirement for the expanded
Physical Door Access Control System along with associated services. It is
assumed that the most cost effective solution will be achieved by extending the
existing xPlan system and re-using all of the hardware, software cards and
associated interfaces with the HR and Timekeeping systems for those sites
already fitted with access control. The existing system uses xPlan V9.x software
and is compatible with all PLAN controller hardware options - this software front
end is scalable to accommodate the expansion without the need for additional
software licenses. Please note that WMFRA ICT department have invested a
significant amount of time and effort into the creation of HR and transaction
based timekeeping links with the xPlan system at a database level. The saving
must therefore be sufficient to off-set the requirement for re-development of
these interfaces.

Any tenders that propose a retrofit replacement of the existing systems must
allow for the replacement to occur out-of-hours and at their own cost. The cost of
a replacement system would need to include these potential areas: retrofit of
card readers and door access control to HQ building and Haden Cross Fire
Station, a replacement ICT server, the re-writing of interfaces by the Authority's
ICT department for HR and timekeeping systems, replacement ID cards for all
staff and training on a new system.

If you would like to be considered for this contract please download, complete and return the tender documentation for this opportunity via the EU Supply portal, which can be located by clicking and following this link: https://uk.eu-supply.com/login.asp?B=BLUELIGHT. If you are not already registered as a supplier with EU Supply this process will need to be completed before the tender opportunity can be accessed. Registration can be completed by clicking on the tab on the EU Supply homepage 'New Supplier Registration' and following the instructions on screen.

More information

Links

About the buyer

Contact name

Liz Davies

Address

99 Vauxhall Road, Nechells
Birmingham
B7 4HW
ENG

Telephone

+44 1213806179

Email

liz.davies@wmfs.net

Website

www.wmfs.net