Published date: 1 September 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 3 June 2025, 1pm

Contract summary

Industry

  • Web camera - 30237240

  • Video-conferencing equipment - 32232000

  • Video conferencing software package - 48515000

    • Teleconferencing services - 64224000

Location of contract

SS2 6ER

Value of contract

£67,086 to £80,503.20

Procurement reference

DN777013

Published date

1 September 2025

Closing date

3 June 2025

Closing time

1pm

Contract start date

20 June 2025

Contract end date

19 June 2028

Contract type

Service contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Southend-on-Sea City Council is looking for continued provision of Web Casting services using the current equipment installed by Public-I Group Limited. The contract will include the provision of web casting in the Council Chamber of council meetings, links to the Civica Modern.gov system for the delivery of meeting papers for councillors and the public. The equipment for the Council Chamber is leased from Public-I and this contract includes the replacement of equipment as nears end of life.

Southend-on-Sea City Council has investigated the possibility of going out to the market with the potential of a new provider reviewing the web casting needs and potentially installing new equipment, however the Local Government Reorganisation introduces a possibility that a new Mayoral Combined Council (MCC) may host its Full Council meetings outside of Southend.

It was decided that it not be economically advantageous for Southend-on-Sea City Council to undertake a procurement exercise to replace all the web casting equipment in the Council Chamber and Committee Rooms, if the new system would not be used. If the new MCC is established, all contracts will be reviewed. If the new MCC decides that this contract should be procured early, then a compliant procurement process will be undertaken.

Award information

Awarded date

3 June 2025

Contract start date

20 June 2025

Contract end date

19 June 2028

Total value of contract

£67,086

This contract was awarded to 1 supplier.

Public-i Group Ltd

Address

5th Floor, Sheridan House
112-116 Western Road
Hove
BN3 1DD

Reference

Companies House number: 03998680

Value of contract

£67,086

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Niki Mistry

Address

Civic Centre
SOUTHEND-ON-SEA
SS26EN
England

Telephone

01702534921

Email

nikimistry@southend.gov.uk

Website

http://www.southend.gov.uk