Published date: 15 August 2021

Last edited date: 23 August 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 17 September 2021, 12pm

Contract summary

Industry

  • Repair and maintenance services of boilers - 50531100

  • Gas appliance maintenance services - 50531200

  • Repair and maintenance services of central heating - 50720000

Location of contract

MK7 6BZ

Value of contract

£8,000,000 to £10,000,000

Procurement reference

GUHG 0086

Published date

15 August 2021

Closing date

17 September 2021

Closing time

12pm

Contract start date

1 April 2022

Contract end date

31 March 2027

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The basis of the contract is for the contractor to provide an all-inclusive, fully comprehensive cover for undertaking servicing, maintenance, repairs and the like to appliances, heating systems and other defined items at properties owned or managed by Grand Union Housing Group. The contractor shall undertake all works and supply all components, parts, equipment, materials, etc. and provide all services necessary to ensure that the appliances, heating systems and other specified items are checked, inspected, serviced, maintained, repaired, replaced, tested, etc. as necessary in order that they remain fully operational, functional, efficient in use, in safe condition, and well maintained at all times throughout the duration of the contract.

The works generally comprise:
o The carrying out of periodic servicing to every appliance and heating system located within the properties.
o The carrying out of gas soundness and safety check to every gas appliance and / or heating system within properties as and when they become void or are subject to mutual exchange.
o The carrying out of periodic gas soundness and safety checks to gas catering equipment located within sheltered housing schemes.
o The carrying out of periodic gas soundness and safety checks to gas pipework in other properties (i.e. properties without gas appliances and heating systems but containing gas pipework).
o The undertaking of any necessary repairs whilst carrying out periodic servicing or gas soundness and safety checks.
o The carrying out of responsive repairs to all appliances and / or heating systems suffering breakdown, failure, defect, fault, etc. within any of the properties.
o The undertaking of any necessary maintenance work whilst carrying out periodic servicing, gas soundness and safety checks, and responsive repairs.
o Chimney sweeping.
o Checking smoke detectors and carbon monoxide detectors.
o Possible isolated upgrades to, renewals of, and / or new installations of appliances and / or heating systems.
o All associated testing, commissioning, certification and the like.
The above list may not be exhaustive.

The works require the contractor to provide:
o An effective and well-resourced workforce capable of carrying out all of the demands of the contract in relation to both administrating and executing the works.
o A comprehensive management, administration, monitoring, supervision and communications service to administer the contract and ensure its proper execution.
o An out of hours emergency repair service (to deal with breakdowns, failures, defects, faults, etc.).
o Proficient and effective IT systems to enable the employer to schedule works and issue and administer Orders. In this connection, the contractor shall provide and administer a proficient and effective IT management system interfaced with the employer's IT management system to enable the effective administration of the contract, and a pr...

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Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Ken Murray

Address

Kents Hill
Milton Keynes
Buckinghamshire
MK7 6BZ
United Kingdom

Telephone

03330 152302

Email

ken.murray@guhg.co.uk