Published date: 2 November 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 7 December 2018

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South West

Value of contract

£0

Procurement reference

tender_190341/714580

Published date

2 November 2018

Closing date

7 December 2018

Contract start date

23 January 2020

Contract end date

22 January 2027

Contract type

Service contract

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

The core suite of EA applications currently providing this functionality is the Asset Information Management System (AIMS). AIMS, which comprises several functional components, has to date been developed primarily to fulfil the business needs in Flood and Coastal Risk Management (FCRM). The primary goal of the AIMS Upgrade project is to replace the current asset maintenance planning elements (AIMS:Planning and the EAM Works App). In addition, a wider goal is to implement a new overall Enterprise Asset Management (EAM) solution. This would see rationalisation of AIMS:Inventory, and other components such as CMMS and Mobile applications, thereby resolving the convoluted integration currently in place.

More information

Links

Additional text

Supplier instructions to access the tender documents and submit a Supplier Selection response:

1) Register your organisation on the Defra e-tendering portal, if not already registered. The web address is https://defra.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click
'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to
any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page.
(This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box

3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page.

If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

Right to Cancel: The Contracting Authority reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept
the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary. The Contracting Authority shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.

About the buyer

Contact name

Wayne Phillips

Address

Environment Agency, Horizon House, Deanery Road
Bristol
BS1 4AH
England

Email

wayne.phillips@defra.gsi.gov.uk