Published date: 27 May 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 25 June 2018

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

BS1 5DS

Value of contract

£400,000

Procurement reference

tender_170393/674568

Published date

27 May 2018

Closing date

25 June 2018

Contract start date

1 March 2019

Contract end date

28 February 2026

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The provision of a modern and flexible IT solution for conference and catering management, the hosting of which may the responsibility of either the University or the Supplier.

The University of Bristol has approved a business case to procure a system to manage the conferencing and catering functions of its Residential and Hospitality Services Division. The University would expect to deploy the new solution "out of the box" with minimal configuration and it is therefore of the utmost importance that the chosen system offers a suitable level of relevant functionality and is a close fit to the specified requirements.

Full requirements are detailed in the procurement document but as a minimum, the University would expect the selected product to offer the high-level functionality below:

Catering:
Catering orders.
Manage and track delivered catering.
Manage catering for events.

Conferencing:
Log and track enquiries.
Generate event proposals.
Book rooms and catering.
Produce event schedules, contracts, delegate packs and invoices.
Track tasks.
B&B bookings.

More information

Links

Additional text

The initial contract period is 5 years plus up to a further 2 years if the options to extend are exercised.
The contract duration in Section 1 assumes the options to extend are exercised in full.
The minimum contract value is calculated over 5 years.

The dates indicated anticipate the go-live date following the implementation period.

About the buyer

Contact name

Martyn Dean

Address

Augustine's Courtyard
Bristol
BS1 5DS
England

Telephone

+44 01173940653

Email

martyn.dean@bristol.ac.uk