Published date: 19 July 2017

Last edited date: 19 July 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 4 August 2017

Contract summary

Industry

  • Repair and maintenance services of mechanical building installations - 50712000

Location of contract

PO1 2BJ

Value of contract

£2,000,000 to £5,000,000

Procurement reference

P00002737

Published date

19 July 2017

Closing date

4 August 2017

Contract start date

2 April 2018

Contract end date

1 April 2023

Contract type

Service contract

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council - 'the Council' - is inviting expressions of interest for the delivery of responsive repairs, routine servicing and planned preventative maintenance of mechanical and electrical equipment across the Council's portfolio of approx. 380 education, commercial, recreational, cultural, community and larger multiple dwelling residential buildings.

The target award date for the contract is 28th November 2017 with service commencement following on 2nd April 2018. The contract will run for an initial base term of 5 years extendable in increments to be agreed to a maximum total term of 10 years. Variant bids may be submitted which require a longer base term where significant financial and operational improvements can be demonstrated.

The estimated value of the contract - exclusive of additional works & services and additional potential contracting authority demand referred to within the SSQ documentation - is approximately £400k - 500k per annum.

The contract will be let on an open book cost reimbursable basis utilising the NEC3 Term Service Contract - Option E and is to be delivered and managed in line with Systems Thinking principles. The Council is looking for a contractor who can provide a comprehensive, responsive service, who is innovative in their approach and can adopt a partnering approach as set out in the NEC form of contract.

The closing date for receipt of your expression of interest is given against the heading entitled - Date documents can be requested until. The target award date for the contract is 28th November 2017 with service commencement following on 2nd April 2018.

Interested contractors are required to complete and return a Supplier Status Questionnaire (SSQ) and associated documentation by 21st July 2017 14:00.

A bidders information session is scheduled for 28th June 2017 11:00 - 13:30 at which key officers will present an overview of the service requirements and bidding process and be on hand to answer any questions. Interested Suppliers are requested to confirm the names and positions of delegates that they wish to send via InTend correspondence by Tuesday 27th June 3pm. A maximum of 2 delegates per organisation is permitted.

The full procurement timetable for letting the contract is as follows:

Bidder information session - 28.06.17 11:00 - 13:30
SSQ submission deadline - 21.07.17 14:00
Results of evaluation of SSQs issued - 14.08.17
Invitation to tender issued - 04.09.17
Bidders briefing - 12.09.17
Tender return deadline - 27.10.17 14:00
Clarifications and interviews/site visits (if required) W/C - 13.11.17
Notification of preferred bidder - 04.12.17
Standstill period start - 05.12.17
Standstill period end - 14.12.17
Contract award - 15.12.17
Contract Commencement - 02.04.18

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Mechanical Plant Servicing, Maintenance, Repair & Associated Works & Services - Term Service Contract.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk