Published date: 10 January 2017

This notice was replaced on 12 July 2017

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 12 July 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

CF37 5AL

Value of contract

£440,000

Procurement reference

2017/S 006-008592

Published date

10 January 2017

Closing date

10 February 2017

Contract start date

1 August 2017

Contract end date

31 July 2023

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide cleaning services at Hawthorn High School (the Client), Hawthorn, Pontypridd.

Hawthorn High School consists of eight detached buildings and is housed on a green field site close to the River Taff with extensive playing fields and leisure area. The School also manages an adjacent Swimming Pool, Youth Centre and Community Education Centre. The School has use of sports facilities during the day in term-time, however they are used by the community during evenings, weekends and School holidays.

A new, single-storey Sports Hall shall be opening on the site in January 2017, offering four volley ball courts. There shall be a requirement for some periodic cleaning of sports facilities during weekend and holidays.

The cleaning contract will commence on 1.8.2017 for an initial period of three years, with the opportunity to extend for a further period of up to three years at the discretion of the governing body.

The successful contractor will invoice the Client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client's requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.

The successful contractor shall provide a comprehensive cleaning service to the school site, so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.

The school site must at all times meet health, safety and environmental standards appropriate to the site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures. The cleaning services must be provided so as not to interrupt the routine of the Client.

The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract.

(Further information available in the procurement documents.)

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/hawthorn_high_school

The closing date for receipt of the Selection Questionnaire is 10.2.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Hawthorn High School
School Lane, Hawthorn
Pontypridd
CF37 5AL
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.hawthornhighschool.co.uk