Published date: 12 June 2018

This notice was replaced on 19 June 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 19 June 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

NG9 7EW

Value of contract

£6,300,000

Procurement reference

2018/S 110-250597

Published date

12 June 2018

Closing date

13 July 2018

Contract start date

1 January 2019

Contract end date

31 December 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful supplier will be required to provide cleaning services for Spencer Academies Trust (the Client) at the following Academies:

- George Spencer Academy, Arthur Mee Road, Stapleford, Nottingham NG9 7EW.
- Derby Moor Academy, Moorway Lane, Derby DE23 2FS.
- John Port Academy, Main Street, Etwall, Derby DE65 6LU.
- Long Field Academy, Ambleside Way, Melton Mowbray LE13 0BN.
- Heanor Gate Science College, Kirkley Drive, Smalley, Heanor DE75 7RA.
- Fairfield Primary Academy, Toton Lane, Stapleford, Nottingham NG9 7HB.
- Wyndham Primary Academy, Wyndham Street, Derby DE24 0EP.
- Sunnyside Primary Academy, Reynard Way, Northampton NN2 8QS.
- Portland Primary Academy, Westwick Road, Nottingham NG8 4HB.
- Chetwynd Primary Academy, Chetwynd Road, Beeston NG9 6FW.
- Glenbrook Primary Academy, Wigman Road, Nottingham NG8 4PB.
- Inkersall Primary Academy, Inkersall Green Road, Inkersall, Chesterfield S43 3SE.

Spencer academies trust is a Multi academy trust which includes the above Academies, where the successful Supplier will be required to deliver a service and meet the requirements of the specification from the contract commencement.

The Trust is expected to grow in the number of Academies becoming part of the Trust during this Contract period, and the provision of Cleaning services within these academies when they have joined the Trust may fall under the scope of this Contract. The successful Supplier will be expected to provide this service within these academies using the same costing model, ratios etc that they applied to their successful tender submission for the Trust at the point of tender submission. The duration of contract for these academies will not be increased and they will join the Contract for the remaining contract period that exists at the point of entry into the Trust.

The Contract being tendered is for 3 years in duration from 1.1.2019 until 31.12.2021, with the option to extend for a further term of 2 years, and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the Client's facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide an Academy that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

Further information is provided in the SQ Document.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/spencer_academies_trust
The closing date for receipt of the Selection Questionnaire is 13.7.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Spencer Academies Trust
Arthur Mee Road, Stapleford
Nottingham
NG9 7EW
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.spenceracademiestrust.co.uk