Published date: 14 October 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 9 May 2025, 12pm

Contract summary

Industry

  • Business services: law, marketing, consulting, recruitment, printing and security - 79000000

Location of contract

SL1 4JU

Value of contract

£583,335 to £1,458,338

Procurement reference

CF-3220200D0O000000rwimUAA

Published date

14 October 2025

Closing date

9 May 2025

Closing time

12pm

Contract start date

3 January 2026

Contract end date

2 January 2031

Contract type

Service contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Authority is introducing an Electronic Document Management System (EDMS) as a tactical solution to bring together existing electronic outputs into a single repository in advance of the delivery of an Electronic Patient Records (EPR) system. Without the introduction of the EDMS the Authority will not achieve its aim to have a full electronic patient record. The EDMS will allow the Authority to become a paper 'lite' organisation with physical clinical records being digitised for more timely access by clinicians.
The Authority requires the services of a scanning partner to support on-demand scanning which is driven by outpatient activity. The scanning partner will securely collect records from Authority sites and transfer to their scanning facility, for scanning, quality checking, and re-scanning where necessary. Secure archiving and secure destruction following an agreed document retention period will be provided.
The contract will commence on 3rd January 2026 for an initial period of two years with the option to extend by three periods of twelve months each.
This is a call-off contract awarded following a further competition via the NHS LPP Digital Document Solutions Framework.
The highest contract award value of £1,458,338 is based on the full 2 years + 1 + 1 + 1 contract duration.

More information

Previous notice about this procurement

Document Scanning Partner

  • Awarded contract
  • Published 14 October 2025

Award information

Awarded date

8 October 2025

Contract start date

3 January 2026

Contract end date

2 January 2031

Total value of contract

£1,458,338

This contract was awarded to 1 supplier.

IRON MOUNTAIN (UK) PLC

Address

Ground Floor, 4 More London Riverside SE1 2AU

Reference

None

Supplier is SME?

No

About the buyer

Contact name

Paul Beales

Address

Beech House, Witham Park, Waterside South,
Lincoln,
LN5 7JH
United Kingdom

Telephone

01522512512

Email

paul.beales1@nhs.net