Published date: 12 August 2024

This notice was replaced on 20 February 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 20 February 2025)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Passenger cars - 34110000

  • Motor vehicles for the transport of 10 or more persons - 34120000

  • Motor vehicles for the transport of goods - 34130000

    • Heavy-duty motor vehicles - 34140000

    • Road sweepers - 34921100

    • Road transport services - 60100000

Location of contract

United Kingdom

Value of contract

£100,000,000

Procurement reference

271_24

Published date

12 August 2024

Closing date

12 September 2024

Closing time

12pm

Contract start date

1 November 2024

Contract end date

31 October 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a wide spectrum of vehicle types (ranging from small cars and vans through to heavier specialist vehicles) from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.

Lat A - Cars
Lot B - Mini-Buses
Lot C - Light Commercial Vehicles
Lot D - Refuse Collection Vehicles
Lot E - Sweepers and Gully Emptiers
Lot F - HGV Tippers & Loaders
Lot G - HGV Winter Maintenance Vehicles
Lot W - Master Vendor Vehicle Rental
Lot X - Flexi Vehicle Rental
Lot Y - Vehicle Club Rental Schemes - Business to Business
Lot Z - Vehicle Club Rental Schemes - Business to Business + Public Usage

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.

ESPO shall monitor the financial stability of the awarded service providers during the period of the framework by reference to credit ratings agency reports. ESPO shall obtain a credit score for the service providers on or before the framework start date as a base score and where a significant change in the credit score is identified over the life of the framework, ESPO reserves the right to investigate the reasons and, at its discretion, take appropriate action.

To tender:
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '271_24' (via "View Opportunities" from the 'EastMidsTenders' Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).

More information

Links

  • https://www.eastmidstenders.org/
  • Tender notice
  • (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '271_24' (via "View Opportunities" from the 'EastMidsTenders' Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).

Additional text

As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

About the buyer

Contact name

Place & Environment Procurement Team

Address

Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
England

Email

tenders@espo.org

Website

https://www.espo.org/