Published date: 26 July 2018

Last edited date: 26 July 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 6 August 2018

Contract summary

Industry

  • Educational software package - 48190000

  • Internet and intranet software package - 48220000

  • Business transaction and personal business software package - 48400000

    • Database and operating software package - 48600000

    • Financial information systems - 48812000

Location of contract

South West

Value of contract

£2,000,000 to £5,000,000

Procurement reference

SWINDON001-DN345028-52451156

Published date

26 July 2018

Closing date

6 August 2018

Contract start date

8 October 2018

Contract end date

7 October 2030

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a cloud hosted Finance, Budget Management, HR, Payroll, Learning and Development, and Recruitment software solution to include deployment and ongoing support.
The Council reserves the right to increase/decrease the hosting and software licences over the duration of the contract to match the Council's needs including any wholly owned subsidiaries, Schools & Academies in the Borough of Swindon, and potential shared services partners. No variant bids are accepted and only one bid per tenderer is acceptable.
We intend to go to market for a 12 year contract - the actual composition to be an initial period 6 years with an option to extend for 1 +1 + 1 +1 + 1 + 1. We are looking for a fixed price for this initial term and a fixed price for Year 7 which will be subject to Consumer Price Index% based cap for future increases for years 8 to 12. Extention periods are subject to satisfactory performance and budget availability
The estimated contract value for the initial 6 year term is £2,000,000 to £3,100,000 and £3,200,000 to £5,000,000 for a potential 12 year term, to include the cost of software procurement, annual subscription for Software as a Service, annual subscription for supply of a Hosting as a Service solution, and implementation partner.
Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S 124-282369 Contracts Finder/ other web portals, however, \"Supplying the South West\" Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN345028
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender Responses are required on be submitted no later than 6th August 2018, 1200hrs UK Local time viaProContract tender portal - https://www.supplyingthesouthwest.org.uk/
If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 31st July 2018,1200 hrs UK Local time.
The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

More information

Links

About the buyer

Contact name

Andrew Woods

Address

Swindon Borough Council, Wat Tyler East
Ground Floor, Wat Tyler House, Beckhampton Street
Swindon
SN1 2JG
England

Telephone

+44 1793463417

Email

it.approvals@swindon.gov.uk

Website

http://www.swindon.gov.uk/