Published date: 13 February 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 30 November 2023, 12pm

Contract summary

Industry

  • Printing and related services - 79800000

Location of contract

RH10 1UZ

Value of contract

£0 to £4,000,000

Procurement reference

IT-234-37018-CRBC - 037018 - AWARD

Published date

13 February 2024

Closing date

30 November 2023

Closing time

12pm

Contract start date

1 April 2024

Contract end date

31 March 2030

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services.

Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters.

The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element.

The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts.

Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract).

Award information

Awarded date

13 February 2024

Contract start date

1 April 2024

Contract end date

31 March 2030

Total value of contract

£4,143,895.85

This contract was awarded to 1 supplier.

Civica Election Services Limited

Address

Southbank Central, 30 Stamford Street, London, SE1 9QL, 33 Clarendon Road, London, United Kingdom, N8 0NW

Reference

None

About the buyer

Contact name

Proc Urement (HMDC)

Address

The Boulevard
Crawley
West Sussex
RH10 1UZ
United Kingdom

Telephone

01403 215299

Email

procurement@horsham.gov.uk