Published date: 27 June 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 13 July 2022, 9am

Contract summary

Industry

  • Communication software package - 48510000

Location of contract

S2 2RL

Value of contract

£60,000 to £80,000

Procurement reference

IT-135-84-TSC/HG070

Published date

27 June 2022

Closing date

13 July 2022

Closing time

9am

Contract start date

16 August 2022

Contract end date

30 August 2022

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

OVERVIEW
Introduction:

The College recognises that staff and students safety is a top priority and wishes to improve the security of its personnel and visitors by enhancing its security by engaging an appropriately qualified and experienced Contractor to supply, install and maintain a quality Audio-Communication System to various campuses in the College Estate.

Outline Contract Objectives

Contractors will be expected to assist the College in creating and maintaining a safe and clean environment for all students, staff, visitors and contractors, property and buildings within , or situated on, College premises by enabling the College to communicate targeted emergency messages across zoned areas of the College Campuses.

Audio -Communication System installation and maintenance contract Overiew

The College intends to enter into a Contract with an appropriately qualified and experienced Contractor for the provision of high quality Audio-Communication Services including Instant Emergency Messaging and Public Announcements at various College Campuses to optimise campus security, providing accurate messaging information, dispersing groups of students when required, safeguarding mobile phones and internet e-safety, assisting hate crime reporting to support anti-bullying and anti-racism protocols, supporting student services and facilities in general, backing-up conduct guidelines and enhancing security at events and extra-curricular activities by undertaking the following as required

o Design, Supply and Install service for audio-communication at City. Hillsborough and Olive Grove Campuses to provide announcements for:
? Emergency Evacuation
? Priority Messaging
? Mobile application Emergency Services announcements
? Provision of password protected login areas for key personnel

o Maintenance Services at annual and other contractor recommended intervals plus and emergency call-out support service.throughout the Contract Period to the Contract Standard and in a professional, efficient, effective and safe manner, to the reasonable satisfaction of the Employer
? by providing the Service at all times in such a manner as shall promote and enhance the image and reputation of the Employer.
? l employ sufficient staff to ensure that the Service is provided at all times and in all respects to the Contract Standard.
? The duties shall include, but not exclusively, the following
o System Tests on an Annual, Half-Annual, Quarterly and Monthly programme as recommended by the contractor
o Set Up (Risk Assessments based initial review and subsequent interim reviews following minor works as required for the duration of the contract, Equipment Labelling and provision of hard / paper and electronic based log books.as agreed
o Regular Testing to an agreed and specification compliant programme

More information

Links

Additional text

Please refer to Tender Documents

Funding Description

Employer's Resources

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Howard Griffiths

Address

City Campus
Granville Rd
Sheffield
S2 2RL
United Kingdom

Telephone

01142603600

Email

howard.griffiths@sheffcol.ac.uk