Published date: 18 June 2019

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 29 June 2018

Contract summary

Industry

  • School catering services - 55524000

Location of contract

East of England

Value of contract

£1,126,510

Procurement reference

2019/S 109-266417

Published date

18 June 2019

Closing date

29 June 2018

Contract start date

22 October 2018

Contract end date

21 October 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide catering services for The Fenland Group at the following schools:

- Beaupré Community Primary School,

- Benwick Primary School,

- Manea Community Primary School,

- Cavalry Primary School,

- Townley Primary School.

The cluster of 5 primary schools are all based in Fenland within close proximity to each other. Cavalry Primary is located in March town and the growing primaries of Manea, Beaupre, Benwick and Townley lay in the surrounding villages within 20 miles of each other.

Beaupré Community Primary School is in the village of Outwell, Cambridgeshire. The school has 209 pupils from reception through to year 6.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the students on roll and the teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The client would wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for 3 years in duration from 22.10.2018 to 21.10.2021 with the option to then extend for a further 2 years (with agreement of the Gripu). This contract will operate as a guaranteed performance contract, with the successful supplier offering the schools a guaranteed return /cost per annum for the provision of catering services, in the form of a fixed cost per meal. Sovereignty of the cash tariff and meal price is to remain with the schools for the duration of this contract.

The academic year is based on a calendar of 195 days. 5 Days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all school catering services, which currently includes morning break, lunch, all hospitality and free issue requirements. Free school meals and hospitality will be charged based on consumption, free meals at a margin and hospitality at net food cost.

Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

The client expect the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The client expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of every child matters.

Further information is provided in the SQ Document.

More information

Previous notice about this procurement

The Fenland Group ~ Tender for Catering Services

  • Opportunity
  • Published 29 May 2018

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/the_fenland_group

The closing date for receipt of the Selection Questionnaire is 29.6.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

8 October 2018

Contract start date

22 October 2018

Contract end date

21 October 2023

Total value of contract

£175,038.75

This contract was awarded to 1 supplier.

Lunchtime Company Ltd

Address

Cambridge
United Kingdom

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

The Fenland Group
Cambridgeshire
PE14 8RH
England

Email

pqq@litmuspartnership.co.uk