Published date: 2 April 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 14 February 2024, 12pm

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

North East

Value of contract

£52,600

Procurement reference

DN709166

Published date

2 April 2024

Closing date

14 February 2024

Closing time

12pm

Contract start date

13 March 2024

Contract end date

12 March 2026

Contract type

Supply contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Gateshead Council currently run a number of holiday camps in the Christmas, Easter, and Summer school holidays for children up to age 16, through the Holiday Activities and Food (HAF) Scheme. This is part of a national programme run, with funding coming from the Department for Education, further information on the national programme is available on the DfE's website.

The camps are popular with under 11s, with a high number of participants, but has struggled to attract older age groups. The Council changed their approach to the 12 to 16 age range in August 2023 to increase participation. The trial had 40 children given paper vouchers for:
• Independent travel via a 7 day all zones bus/metro travel pass.
• Vouchers for 'anytime' activities (such as cinema tickets, 10-pin bowling sessions, Go Gateshead Gyms access).
• Bookings for scheduled activities (such as craft activities at an identified location, or extra-curricular sessions at an educational institution).
• Vouchers so they young people could access grab-and-go food, snacks, and drinks at identified outlets.
The trial was managed by HAF staff using 'paper records', and direct contact with the children to issue the vouchers. The trial was a success, increasing participation in the group as hoped, and Gateshead Council are now looking to run a similar scheme but for 400 children from the Summer 2024 school holidays. To facilitate the increased participant numbers an App has been identified as a requirement, not only to ensure greater access for children, but also to facilitate the efficient management of the scheme by the HAF team.

Gateshead Council has appointed a developer to build a customer facing App for use on children's phones where they can access the vouchers and information on the scheme, but with a web-based administration function for the HAF team to use in the facilitation of the scheme. The developer will build and maintain this App system, which will be hosted on the Council servers and will remain the property of Gateshead Council, should we wish to sell this on to other public sector organisations (other Local Authorities) to run and manage their own schemes.

Award information

Awarded date

11 March 2024

Contract start date

13 March 2024

Contract end date

12 March 2026

Total value of contract

£52,600

This contract was awarded to 1 supplier.

Nebula Labs Limited

Address

Studio 4, 5th Floor, Carliol Studios, 5-7 Carliol Square, Newcastle Upon Tyne, NE1 6UF

Reference

Companies House number: 10895345

Value of contract

£52,600

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Grace Young

Address

Civic Centre, Regent Street
GATESHEAD
NE81HH
England

Email

graceyoung@gateshead.gov.uk