Published date: 7 February 2023

Last edited date: 7 February 2023

This notice was replaced on 15 March 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 15 March 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Hire of buses and coaches with driver - 60172000

Location of contract

SW3 4SR

Value of contract

£45,000

Procurement reference

RHC-08

Published date

7 February 2023

Closing date

6 March 2023

Closing time

10am

Contract start date

1 April 2023

Contract end date

31 March 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Royal Hospital Chelsea
Coach & Minibus Hire Statement of Requirement


1. Statement of Requirement

The Royal Hospital Chelsea requires the hiring of Coaches and Minibuses on an as required basis. The requirement is to support in the region of 300 veteran soldiers who attend various functions throughout the country. There will be occasions when coaches are required for overseas trips to mainland Europe on Battlefield tours etc.

2. Scope of service

The following is a list of the services required.

• Provide liveried vehicles which are well maintained.
• Provide a range of vehicles from 8 seats to 52 seats. The larger vehicles are to be fitted with a toilet.
• Provide a wheelchair accessible vehicle on certain occasions.
• Provide a driver who is well turned out.
• Drivers should be mindful of their passengers.
• Drivers should report 5 mins before the departure time.
• Once passengers are set down they should not be left until they have been met.
• Vehicles may be required for overseas and overnight trips.
• Vehicles should be available within 12 hours.
• There should be no cancellation charge if more than 48 hours' notice is given.
• All invoices to be paid by Mastercard, with no transaction fees applied.

3. Regular bookings

Listed below are some areas where vehicles may be expected to travel:

• Stamford Bridge. 8 seat, 20 trips per season. Duration 4 hours
• Westminster Abbey. 33 seat, once per year. Duration 3 hours
• Cenotaph 49 seat coach, once per year. Duration 4 hours
• Bowls team away games 10-12 trips per year. Duration 4-8 hours
• Fishing Trips away. 8 seats. Approximately 25 trips a year. Duration 6-8 hours
• G-Tech Stadium, Brentford, London Irish Rugby. 14 seats. Approximately 20 trips per year. Duration 5-6 hours.
• Royal Albert Hall 16 seat twice a year

More information

Attachments

Additional text

To take part in this process please email jonathan.clarke@chelsea-pensioners.org.uk to confirm participation.

The Invitation to tender document is attached to this notice. After emailing to confirm you will be taking part, please then follow all instructions contained in this document to submit bids for this requirement.

About the buyer

Contact name

Jonathan Clarke

Address

Royal Hospital Road
LONDON
SW34SR
England

Telephone

02078815436

Email

jonathan.clarke@chelsea-pensioners.org.uk

Website

www.chelsea-pensioners.org.uk