Published date: 13 August 2021

This notice was replaced on 11 October 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 11 October 2022)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Repair and maintenance services of generators - 50532300

Location of contract

CA28 8JG

Value of contract

£0

Procurement reference

LGM31084

Published date

13 August 2021

Closing date

9 September 2021

Closing time

2pm

Contract start date

1 November 2021

Contract end date

30 September 2024

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

There are several aspects to the service required;
a) Routine service/inspection visits - two visits per year per generator is the minimum scope of
services required and forms the basis of the fixed contract price.
1 major service and 1 minor service and 4-hour load bank test for all generators
6 monthly service visits for UPS
b) Specific service procedures which are not included in the routine visits but are specified by
the manufacturer (and/or HTM 06-01) to be undertaken at specific intervals or after a set
cumulative run-time of the generator. Or, because of tests or inspection indicating
deterioration of parts or fluids. Examples are oil changes, coolant changes and parts such as
filters, hoses, drive belts and batteries which are replaced before they fail as a preventative
measure.
c) Reactive repairs.
d) On occasion the Client requires the option to add intermediate service/inspections between
annual service/inspections. Additional service/inspection visits will be chargeable at agreed
rates.
The Contractor's duties will be divided between those which are to be provided in the fixed price, and
additional ad-hoc work for which will incur an additional charge. Ad-hoc work is not guaranteed
business.
Maintenance programmes must include a longer test run to establish the generator engine's
mechanical performance. A test to prove the generator engine's condition up to 110% full load should
be carried out annually. The period of the test must last four hours.

More information

Links

Additional text

"The tender documents can be accessed at https://www.lifecycle.co.uk/tenders.html

Bidders must send an email via the link located at the above web address to be registered on the tender portal. This will issue a verification email to allow the submission of your bid.

Clarification questions should be issued as soon as possible, but in any event before 23/08/2021. The Trust cannot guarantee that it will be able to respond to a clarification question if it is received after this date."

About the buyer

Contact name

Lesley Saunders

Address

Cowley
OXFORD
OX4 2PG
England

Telephone

01865 340819

Email

lifecycleEOI@lifecycle.co.uk