Published date: 1 November 2023

Last edited date: 13 November 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 17 November 2023, 12pm

Contract summary

Industry

  • Commercial property management services - 70332200

  • Business and management consultancy services - 79410000

  • Project-supervision services other than for construction work - 79421100

    • Building and facilities management services - 79993000

Location of contract

London

Value of contract

£55,000

Procurement reference

LC/2023/11/01

Published date

1 November 2023

Closing date

17 November 2023

Closing time

12pm

Contract start date

27 November 2023

Contract end date

30 June 2024

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

London Councils is the collective of Local Government in London where shared ambitions are developed, agreed, championed, and delivered by members working together. Through London Councils, boroughs speak as one and collaborate with the government, the Mayor of London, the London public sector, the third sector, business, and other key UK and international cities.

London Councils makes the case to government, the Mayor of London and others to get the best deal for Londoners and to ensure that our member authorities have the resources, freedoms and powers to do the best possible job for their residents and local businesses.

London Councils' offices are based at two locations with its main office based at 59½ Southwark Street, London, SE1 0AL. The second location is based on the ground floor of Chancery Exchange, 10 Furnivall Street, London EC4 1AB which accommodates London Tribunals.

In May 2022, London Councils engaged a workspace consultant to work with its Corporate Management Team and officers to establish its future premises requirements and develop a premises strategy.

The change in work patterns and use of the buildings following the COVID-19 pandemic has led to a reduction in the amount of space the organisation requires to carry out its operations at both sites. The report recommended a 33% reduction in floorspace for London Councils' main office.

An extensive search for a new premises for London Councils main office commenced in May 2023 based on criteria developed through the engagement process. A suitable property has been identified and an offer made following negotiations on the Heads of Terms. The property is located on the fourth floor of 12 Arthur Street, London, EC4 9AB. The floor is in a Category A condition. London Councils is seeking to appoint a project manager to oversee the fit out and relocation to the new premises.

London Councils is seeking tenders from qualified and experienced Project Managers to oversee and manage the design, fit out, staff engagement, and relocation to the new office space. The selected Project Manager will be responsible for ensuring the successful completion of the project in compliance with industry standards, within the specified time frame, and within the approved budget.

If you wish to apply, your tender response should be sent by e-mail to Tenders@londoncouncils.gov.uk to arrive by 12 noon on Friday, 17 November 2023. It must include in the email subject line LC/2023/11/01.

More information

Attachments

  • Invitation to Tender - Project Management Services v2.docx
  • Bidding documents
  • There has been an amendment to the "Introduction and Background" section of the Invitation to Tender to correct that the Future Workplace Report recommended a 67% reduction in floorspace and not a 33% reduction as originally included in the document. London Councils will be reducing its floor space from 31,123 sqft to 10,205 sqft.

Additional text

The given contract value of £55,000 is an estimated contract value.
Bids may be submitted at higher or lower costs than this value but should be clearly costed as per the tender instructions.

About the buyer

Contact name

Richard Merrington

Address

59 1/2 Southwark Street
LONDON
SE10AL
England

Telephone

020 7934 9722

Email

Richard.Merrington@londoncouncils.gov.uk