Published date: 20 February 2025

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 28 March 2025, 12pm

Contract summary

Industry

  • Letting services of short-stay furnished accommodation - 55250000

  • Residential property renting or leasing services - 70210000

  • Property management services of real estate on a fee or contract basis - 70330000

    • Accommodation services - 98341000

Location of contract

West Midlands

Value of contract

£0 to £355,176,724

Procurement reference

P2269

Published date

20 February 2025

Closing date

28 March 2025

Closing time

12pm

Contract start date

27 May 2025

Contract end date

26 May 2028

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Birmingham City Council wishes to invite providers to submit applications to join an open framework for the provision of temporary accommodation through the private rented sector and private registered providers of social housing.

The open framework will be for a period of 3 years, with the option to extend for a further 2 years in yearly increments. Providers will be able to apply to join the Open Framework Agreement any time during the 3 year framework period and during any extension periods taken up. Although the Open Framework Agreement will remain open to applications, these will only be viewed and assessed at fixed periods of the year.

There will be no limit to the number of providers who can join the Open Framework throughout its duration.

We invite all interested providers to a virtual bidders' information event via MS Teams on the 5th March 2025 from 2:30 to 4:00pm GMT. To book a place at this event, please complete the online booking form by no later than 5.00 p.m. on 4th March 2025 by copying and pasting the following web link into your web browser:

https://forms.office.com/Pages/ResponsePage.aspx?id=Z86aaeTSzUuzA9K74rm78WaZjyJQhqdMv9qbgpTTl_FUMEFJRE1JTFA0NkEwUUFGVUNPU0RGSTYxSS4u

This event will take place virtually with further information being sent nearer the time. A maximum of two representatives per organisation will be able to attend.

The purpose of the open framework is to support the Council's statutory duty to provide temporary accommodation to vulnerable households under the housing Act 1996, the Homelessness Act 2002 and the Homeless Reduction Act 2017. The council does recognise that due to demand, properties may be acquired out of City. We would expect the properties are no more than an hour's journey time away from the City Centre using public transport.

The open framework will be established on the following property types: One Bedroom, Two Bedrooms, Three Bedrooms, Four Bedrooms, Five Bedrooms, Six Bedrooms. All accommodation must meet the most current health and safety standards relevant to the accommodation type.

Call-off contracts awarded under the framework are anticipated to be for a period of 10 years and 1 day under a lease arrangement for that period for each property or a period of 2 years with the option to extend for 4 further periods of 2 years under a license arrangement for each property.

The Council reserves the right to award contracts on the above basis at their discretion. It is anticipated that the majority of call-off contracts will be awarded under a 10 year and 1 day lease arrangement.

Successful providers and landlords supplying property under a lease arrangement will be required to follow the Land Registry lease registration process.

More information

Additional text

The Council will be using its e-tendering system (In-tend) for the administration of this procurement process and interested providers must log in to the system to be able to access and download the procurement documents. The web address is: https://in-tendhost.co.uk/birminghamcc

About the buyer

Contact name

Commercial & Procurement Services

Address

BIRMINGHAM CITY COUNCIL
Council House, Victoria Square
BIRMINGHAM
B1 1BB
England

Email

etendering@birmingham.gov.uk