Published date: 7 August 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 9 September 2019

Contract summary

Industry

  • Archiving services - 79995100

  • Archive services - 92512000

  • Archive destruction services - 92512100

Location of contract

HP1 1HH

Value of contract

£85,000 to £90,000

Procurement reference

CPU00441PPME

Published date

7 August 2019

Closing date

9 September 2019

Contract start date

2 March 2020

Contract end date

1 March 2025

Contract type

Service contract

Procedure type

Other

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Off-site Archive, Destruction & Retrieval Service.

KEY COMPONENTS OF THE CONTRACT:
o Secure and appropriate storage of the paper records
o Delivery service for the return of records when required (both next day, same day delivery service)
o Supply of barcodes and boxes in the case of new records to be stored (i.e. after an election)
o A requirement of having off-site archive records exported in proprietary format / delivered electronically
o Certified destruction of records on demand.
o Contract Management and performance monitoring
o Transfer of existing storage to the new contract
o Five year contract with option to extend by up to two years

The Council is due to re-tender this contract in the next few months, so we are looking at how the market can offer us efficiencies in the service.

To participate in this pre-procurement market engagement, organisations must submit their completed Supplier Document, together with any supporting documents, through the In-Tend system by the return deadline of 12 noon on 9 September 2019. You will not be able to upload documents after this date/time, so please allow plenty of time to complete the upload.

Any clarifications regarding this opportunity must be raised through the correspondence area in the In-Tend system.

More information

Links

Additional text

To participate in this pre-procurement market engagement, organisations must submit their completed Supplier Document, together with any supporting documents, through the In-Tend system by the return deadline of 12 noon on 9 September 2019.

If you are experiencing any problems with uploading documents, In-Tend offer a dedicated UK Support Desk which can be contacted via e-mail support@in-tend.com or by telephone +44 114 407 0065 for any website or technical questions Monday to Friday 8.30am to 5.30pm.

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Sue Foster (DBC)

Address

The Marlowes
Hemel Hempstead
Hertfordshire
HP1 1HH
United Kingdom

Telephone

01442 228346

Email

sue.foster@dacorum.gov.uk

Website

www.dacorum.gov.uk