Published date: 4 January 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 13 November 2023, 9am

Contract summary

Industry

  • Document creation software package - 48310000

  • Inventory management software package - 48430000

  • Systems and technical consultancy services - 72220000

Location of contract

SS2 6ER

Value of contract

£372,500

Procurement reference

DN700199

Published date

4 January 2024

Closing date

13 November 2023

Closing time

9am

Contract start date

7 January 2024

Contract end date

6 January 2029

Contract type

Service contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Southend on Sea City Council is seeking to procure an integrated Highways Asset Management System (HAMS), to support Southend-on-Sea City Council teams in the management and maintenance of Southend's highways assets. The solution will also have the ability to manage Southend's non-highway assets e.g. Coastal Defence and Park areas. The scope of this procurement exercise is to provide a HAMS that will meet (but not limited to) the following requirements:
• Management of all Highway Assets, including a GIS solution and the update of a detailed Asset Register
• Management of non-highways assets including coastal defence and parks
• Works Ordering to our partner contractors, including an approval process
• Completed works process, including images
• Links to Street Works UK Street Manager capability to enable permitting control and review
• Customer Service interface, to link with other cloud systems (MySouthend) to enable reporting of defects/issues and subsequent alerts to Highways Inspectors
• Facilitate cyclical Highways, Coastal and Safety Inspections, so will require a mobile inspection portal/app
• Street lighting, maintenance and energy reporting
• Highway Licensing
• Highways Enforcement
• Condition surveys, including skid resistance
• Street Gazetteer update
• Dashboards or similar to allow KPI and review reporting
• Finance and / or Budget code Reporting
• Help Desk and system support
• Training

Additional items that we would be interested in include:
• Gully & Highway Tree management/reporting
• Scheme Development
• Life Cycle Planning
• Read only access for mapping on hosted links on client website

Award information

Awarded date

2 January 2024

Contract start date

7 January 2024

Contract end date

6 January 2029

Total value of contract

£372,500

This contract was awarded to 1 supplier.

SYMOLOGY LIMITED

Address

Cotswold Business Park Millfield Lane
LU1 4AJ
GB

Reference

Companies House number: 01760502

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Address

Civic Centre
Victoria Avenue
SOUTHEND-ON-SEA
SS26ER
United Kingdom

Email

procurementadvisors@southend.gov.uk

Website

www.southend.gov.uk