Published date: 19 June 2019

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 8 June 2018

Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

NG6 0HT

Value of contract

£940,000

Procurement reference

2019/S 110-269413

Published date

19 June 2019

Closing date

8 June 2018

Contract start date

1 January 2019

Contract end date

31 December 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide cleaning services for Ellis Guilford School.
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1.1.2019 until 31.12.2021, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The value of the current cleaning contract is circa 188 000,00 GBP per annum + VAT.
At present 20 cleaning operatives are employed to work various hours, Monday to Friday. The Contract Supervisor undertakes non-cleaning duties, totalling 30 hours per week, which is included in the total of 344 hours per week.
The Client's objectives:
- To build upon the standards of cleanliness within the School.
- To receive a service that complies with the service standards.
- To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce.
- To generate an improved learning environment for all students.
- To receive pro-active management support for the cleaning staff.
- To hold regular review meetings with the successful Supplier.
- To achieve overall value for money.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

More information

Previous notice about this procurement

Ellis Guilford School - Tender for Cleaning Services

  • Opportunity
  • Published 16 April 2018

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/ellis_guilford_school
The closing date for receipt of the Selection Questionnaire is 8.6.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

29 October 2018

Contract start date

1 January 2019

Contract end date

31 December 2023

Total value of contract

£639,960

This contract was awarded to 1 supplier.

The Ethical Cleaning Company (East Midlands) Ltd

Address

Nottingham
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Bar Lane
Basford
Nottingham
NG6 0HT
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.ellisguilfordschool.co.uk/