Published date: 17 October 2019

Last edited date: 17 October 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 13 November 2019

Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

East of England

Value of contract

£1,016,296

Procurement reference

2019/S 198-481308

Published date

17 October 2019

Closing date

13 November 2019

Contract start date

1 April 2020

Contract end date

31 March 2025

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful supplier will be required to provide cleaning services for at Beaumont School and Verulam School.

Beaumont School is located in St Albans, Hertfordshire and is an 11-18, mixed, community school rated Outstanding by Ofsted. The school currently has 1 379 students and is growing due to an additional form entry from September 2018 (7 form entry) and the phased construction of a new science block (due to be fully occupied from January 2020) and dining block. The school employs 150 staff.

Verulam School in St Albans is a Secondary School with approximately 1 100 students and 120 staff. The School is housed in an old building, the bulk of which was built in 1937 with subsequent extensions added on at different times. The school has separate playing fields at Sandpit Lane, St. Albans, AL4 0BX. There are changing rooms at the playing fields which also require daily cleaning.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at both schools.

The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide schools that are fit-for-purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

For Beaumont School the contract being tendered is for 3 years in duration from 1.4.2020 until 31.3.2023 with the option for the school to then extend for a further 2-year period.

For Verulum School the contract being tendered is for 21 months in duration from 1.4.2020 until 31.12.2021 with an option to extend for a further 2 years.

At the end of the initial contract term, the next tender may involve a number of schools across the Alban Academies Trust to which Verulum belong.

The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

Please be advised that the schools each reserve the right to choose their own Supplier as the winning bidder of this tender.

Further information is provided in the SQ document.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/beaumont-and-verulam/

The closing date for receipt of the Selection Questionnaire is 13.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Beaumont School and Verulam School
St Albans
AL4 0XB
England

Email

pqq@litmuspartnership.co.uk