Published date: 10 January 2023

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 14 December 2022, 11am

Contract summary

Industry

  • Repair and maintenance services - 50000000

Location of contract

HP20 1BD

Value of contract

£63,018

Procurement reference

PRO-337 000308

Published date

10 January 2023

Closing date

14 December 2022

Closing time

11am

Contract start date

1 April 2023

Contract end date

31 March 2026

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Buckinghamshire & Milton Keynes Fire Authority is seeking to award an initial two year term contract with a single contractor for the provision of a Pre-Planned and Reactive maintenance service for the bay door portfolio.
The Pre-planned maintenance of all bay doors is required to be delivered twice a year. The bay door portfolio consists of a total of 90 doors of various manufacturers across a total of 19 locations within Buckinghamshire & Milton Keynes, with each requiring ongoing service and maintenance to support a 24/7 emergency service. The contractor is also required to provide a reactive maintenance service in response to defects reported by the Authority during normal business hours and also out of hours. The reactive defects will be categorised as Emergency, Essential & Non-Essential as detailed in the Specification contained within this procurement package.

The total contract value for the initial two year contract term is estimated to not exceed £50,000. Bidders are invited to quote for the provision of the Services described at Appendix 1 Specification for a term of 2 years, with a requirement for the contract services to commence on 01 April 2023

Bidders are invited to participate in this Request for Quotation (RFQ) process and must complete the process and submit final bid response via this e-procurement portal. The bidder must return all the documents detailed in the procurement documents by the stated deadline. Instructions and Guidance is provided in document "RFQ Part 1" along with "Appendix 1 Specification", "Appendix 2 Contract Terms & Conditions" and "Appendix A-Scope of Doors".
All correspondence, clarifications etc must be submitted via this portal.

Award information

Awarded date

10 January 2023

Contract start date

1 April 2023

Contract end date

31 March 2026

Total value of contract

£63,018

This contract was awarded to 1 supplier.

Instant Doors Ltd

Address

21 Gibsons Green
Milton Keynes
MK13 7PR

Reference

Companies House number: 04330689

Value of contract

£63,018

Supplier is SME?

Yes

Supplier is VCSE?

No

Additional details

The value declared includes the optional 12 month extension period.
Contract Fees are fixed for initial 2 year term
Annual PPM Fee is £11,396, Plus Reactive Call-Out Fees fixed at:
RED = £250, AMBER = £160, GREEN = £140

About the buyer

Contact name

Ronda Smith

Address

Buckinghamshire Fire & Rescue Service HQ
Stocklake
Aylesbury
HP20 1BD
England

Telephone

07969484031

Email

rondasmith@bucksfire.gov.uk