Published date: 25 September 2018

This notice was replaced on 28 August 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 28 August 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

RG14 2DU

Value of contract

£630,000

Procurement reference

2018/S 184-416680

Published date

25 September 2018

Closing date

26 October 2018

Contract start date

1 April 2019

Contract end date

31 March 2024

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No


Description

The successful Supplier will be required to provide cleaning services to Newbury Academy Trust at the following schools:

- Trinity School,

- Fir Tree School,

- Speenhamland Primary School.

Newbury Academy Trust is a 3 school MAT, comprising of one secondary school and 2 primary schools. All 3 schools are located in the West Berkshire town of Newbury, approximately 2 miles apart. Our mission is to provide excellent education for all and dramatically improve the lives of our children and young people by providing high-quality education and experiences.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.

As a multi-site tender, the successful supplier is expected to bring continuity of high standards and economies of scale to the contract across the trust.

The basis and rationale that the Trust requires the successful supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for 3 years in duration from 1.4.2019 to 31.3.2022 for Speenhamland Primary School and 1.6.2019 to 31.3.2022 at Trinity School and Fir Tree Primary School with the option to extend for a further 2 years, with agreement from the Trust. This contract will be fixed price in nature, with the supplier invoicing the Trust for 1/12 of the annual cost on a monthly basis.

It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

(Further information is provided in the SQ Documentation.)


More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/newbury_academy_trust__cleaning_services

The closing date for receipt of the Selection Questionnaire is 26.10.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.


About the buyer

Contact name

The Litmus Partnership

Address

Newbury Academy Trust
Love Lane, Shaw
Newbury
RG14 2DU
England

Email

pqq@litmuspartnership.co.uk