Published date: 9 October 2024
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Software package and information systems - 48000000
Location of contract
West Midlands
Value of contract
£1,672,378
Procurement reference
24-36
Published date
9 October 2024
Closing date
19 September 2024
Closing time
8am
Contract start date
1 November 2024
Contract end date
31 October 2029
Contract type
Supply contract
Procedure type
Negotiated procedure without prior publication (above threshold)
The opportunity was not advertised, because for example only one supplier is capable of delivering the requirement, or due to extreme urgency brought about by unforeseen events.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Details copied from the VEAT Notice (2024/S 000-030072) and FTS Contract Award Notice (2024/S 000-031439) :
Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity, HR records, absence administration, pension and payroll management. Unit4 also provides support and maintenance under this contract. Unit4's system has integrations with other existing University systems such as the Student Records System (Tribal SITS) and the Accommodation Management System (StarRez). The ERP application is business critical IT infrastructure linked to both staff and student facing activities.
Unit4 is migrating its on-premise ERP solution to the Cloud. Given the critical nature of this software package and interdependencies across the University it is not currently viable to change the provider of the system. In addition, existing systems, which have separate contracts to the ERP system, were procured on the basis of their integration abilities with the Unit4 ERP application. A project of this nature would take a considerable amount of both personnel resource and financial budget, any issues with this role out would negatively affect the experience of both staff and student at the University.
The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The Unit4 System is an essential part of the University's infrastructure, such that any down time or system failure would have a detrimental effect on critical operations of the University.
At the present time it would be impossible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.
The Contract term is 3 years with optional 1 + 1 year extension provisions. The award date was 30th September 2024.
Award information
Awarded date
30 September 2024
Contract start date
1 November 2024
Contract end date
31 October 2029
Total value of contract
£1,672,378
This contract was awarded to 1 supplier.
Unit4 Business Software Limited
Address
Bristol
United KingdomReference
Companies House number: 01737985
Value of contract
£1,672,378
Supplier is SME?
No
Supplier is VCSE?
No
About the buyer
Contact name
Procurement
Address
Wulfruna Street
WOLVERHAMPTON
WV11LY
England
Telephone
01902 321000
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Closing: 19 September 2024, 8am
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