Published date: 16 November 2022

Last edited date: 21 November 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 16 December 2022, 12pm

Contract summary

Industry

  • Surveillance system - 35125000

Location of contract

ss6 8jd

Value of contract

£50,000

Procurement reference

RTC CCTV

Published date

16 November 2022

Closing date

16 December 2022

Closing time

12pm

Contract start date

1 January 2023

Contract end date

31 December 2026

Contract type

Works

Procedure type

Single tender action (below threshold)

A direct contract with a single supplier, without competition.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Invitations to tender are sought from companies who can demonstrate that they are experienced in supplying and maintaining town centre CCTV schemes. This will be a 3-year contract with the option of a 2-year extension. However, it is also possible for the contract to end earlier if the need was present, aligning to contractual annual KPI periods.
Technical Specification
The Contractor is required to supply and install 5 column mounted PTZ (Point/Tilt/Zoom) CCTV cameras in the locations/anchor points as per Technical Specification provided by Rochford District Council. Each camera would be subject of a 3-year warranty with a life expectancy of up to 7 years. Connection will be via wi-fi (with the addition of a wi-fi "hop" to ensure line of sight connectivity between the cameras) with a fibre feed to the monitoring station. CCTV cameras must have enhanced recording capacity with the ability to provide court admissible quality recording. Compliance with the requirements of the Surveillance Camera Commissioner, Data Protection Act 2018, Information Commissioners Office and GDPR must be assured.
Provision for mobile cameras either as part of the static installation offer or as an addition, plus any additional maintenance costs i.e., call-out rates, travel charges, etc (not covered by contract price) will also be required.
The Contract shall include the programmed preventative maintenance and fault repair of all cameras in the Town Centre. The Contractor shall also carry out programmed preventative maintenance in accordance with the proposed schedule of works submitted by the Contractor.
Prospective contractors to meet with Rayleigh Town Council Community Safety Working group. All tender bids will be assessed by RDC as part of the procurement process.
Quality/Technical assessment
Tenders will be assessed on the following criteria:
• Technical ability
• Value for money
• Timely and efficient service
• Testimonials
• Social Value calculation

More information

Attachments

Additional text

Rayleigh Town Council invite tenders for the supply, associated infrastructure, installation, maintenance, and 24/7 monitoring service of static CCTV cameras, providing surveillance within its administrative boundaries specifically in the Town Centre.
Crime statistics have indicated elevated levels of recorded offences in Rayleigh may benefit from the installation of CCTV as a crime reduction and crime detection tool, in addition to benefits linked to public perceptions of safety.

To register your interest in bidding for this contract, contact the Town Council Clerk. clerk@rayleightowncouncil.gov.uk
Invitations to tender are sought from companies who can demonstrate that they are experienced in supplying and maintaining town centre CCTV schemes. This will be a 3-year contract with the option of a 2-year extension. However, it is also possible for the contract to end earlier if the need was present, aligning to contractual annual KPI periods.

About the buyer

Contact name

Michael Letch

Address

Sports Pavilion, Bull Lane
RAYLEIGH
SS68JD
England

Telephone

01268 741880

Email

clerk@rayleightowncouncil.gov.uk

Website

www.rayleightowncouncil.gov.uk