Published date: 2 May 2024

This notice was replaced on 9 July 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 9 July 2024)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Weather stations - 38127000

Location of contract

South West

Value of contract

£100,000

Procurement reference

SWINDON001-DN722383-91789623

Published date

2 May 2024

Closing date

3 June 2024

Closing time

3pm

Contract start date

1 October 2024

Contract end date

30 April 2029

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Road Weather Monitoring Service and Monitoring Station Maintenance

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a remotely monitored Road Weather Monitoring service, to include bi-annual calibration and maintenance of the two existing weather monitoring stations which are fitted with Findlay Irvine supplied equipment.

The system will be used to monitor the following:
i. Road depth temperature
ii. Road surface temperature
iii. Air temperature
iv. Relative humidity
v. Precipitation
vi. Wind speed
vii. Wind direction
viii. Surface state
ix. Web camera images

The Council is looking to appoint a Contractor to:
1. Provide and support a monitoring service, including the provision of GRPS communications for the two weather monitoring stations,
2. Carry out annual pre-winter and mid-winter calibration and maintenance at each weather station,
3. Carry out repairs and upgrades where required.

The initial contract term will be for 60 months for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is between £100,000 and £125,000 across the initial 5 year contract term.

Full details relating to the Services are provided in the RFQ documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

RFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 3rd June 2024, 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.

RFQ Responses are required to be submitted no later than 24th May 2024 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Please note that this project has been advertised on Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN722383

No Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents.

More information

Links

About the buyer

Contact name

Jodie Wakefield

Address

Swindon Borough Council, Civic Offices
Euclid Street
Swindon
SN1 2JH
England

Telephone

+44 7392102892

Email

JWakefield@swindon.gov.uk

Website

http://www.swindon.gov.uk/