Published date: 7 June 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 8 July 2019

Contract summary

Industry

  • Transport services (excl. Waste transport) - 60000000

  • Document management services - 72512000

  • Records management - 79996100

    • Scanning services - 79999100

Location of contract

SR5 3XB

Value of contract

£0 to £771,000

Procurement reference

PR003587

Published date

7 June 2019

Closing date

8 July 2019

Contract start date

20 August 2019

Contract end date

31 March 2021

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

This procurement is being carried out by the National Commercial and Procurement Hub (NHS England) on behalf of the Commissioners.

A typical GP Practice in Sunderland, with 7100 patients will house approx. 450,000 pages in Lloyd George (LG) Envelopes containing crucial historical medical records for every patient.

The detailed personal information stored inside means that security and accuracy are vital and coupled with the fact that many paper records are over 60 years old and in a state of decay and becoming unreadable, this is both clinically and legally unsafe.
Practices are required by law to retain patient records, pre digitisation records are kept within the Lloyd George envelope. For the most part, they can be very paper heavy and take up storage space on a practice site or in secondary storage areas, sometimes at significant costs to practices.

39 practices across Sunderland have funding to fully digitise their Lloyd George Records which will not only create efficiencies within General Practice but free up much needed space within the practice which can be utilised for clinical use.

These 39 practices (detailed below with their individual list size) are split across 5 localities and cover a footprint of 272,403 patients.

This procurement is being carried out by the National Commercial & Procurement Hub (NHS England) on behalf of the Commissioners.

For further information or to submit a bid for this opportunity please visit the E-procurement portal on the attached web link below, all documents are free to access.

More information

Links

Additional text

Interested providers will be able to view this notice via the 'current tenders' list on the e-procurement system In-Tend, available on the following link: https://in-tendhost.co.uk/scwcsu/aspx/Home

In order to submit a bid, you will need to be registered on the e-procurement system and 'express an interest', and then complete a response as specified within the procurement documents.

On registration, please include at least two contacts to allow for access to the system in times of absence.

The services are deemed to be subject to the full regime of current EU procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.

The contracting authority intends to observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful. Deadlines for lodging appeals should be in accordance with the Regulations.

About the buyer

Contact name

Garry Mitchell

Address

Pomona House
Oak View Close
Torquay
TQ2 7FF
England

Email

commercial.procurementhub@nhs.net

Website

https://www.sunderlandccg.nhs.uk/