Published date: 12 July 2021

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 19 April 2021, 12pm

Contract summary

Industry

  • File storage box - 30193700

  • Storage media - 30234000

  • Document management system - 48311100

    • Storage and warehousing services - 63120000

    • Storage services - 63121100

    • Optical character recognition services - 72312200

    • Data capture services - 72313000

    • Data storage services - 72317000

    • Archiving services - 79995100

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive services - 92512000

    • Archive destruction services - 92512100

Location of contract

M50 2UW

Value of contract

£5,000,000 to £200,000,000

Procurement reference

20210712013039-39

Published date

12 July 2021

Closing date

19 April 2021

Closing time

12pm

Contract start date

12 July 2021

Contract end date

11 July 2025

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

NHS SBS is looking to implement a Framework for the provision of Document Storage, Records Management and Integrated Solutions including;

Lot 1: Records Management,
Lot 2: Human Tissue Storage,
Lot 3: Scanning and Digitisation,
Lot 4: Electronic Document Records Management Systems (EDRMS),
Lot 5: One Stop Shop,
Lot 6: BSW STP,

The Framework Agreement will provide a full end to end Records Management solution including but not limited to; Document Storage/Retrieval, Box/File Handling Services, Transition, End-of-Life Disposal, Scanning and Digitalisation, Electronic Document Records Management Systems (EDRMS), Provision of Labour to support Development, Implementation, and ongoing Management, and a 'One Stop Shop' Lot, to encompass all these elements, into larger more complex projects/requirements. There will be one Lot for Human Tissue/Pathology Sample storage.

There is also a Lot for BSW STP; Bath and North East Somerset, Swindon and Wiltshire STP, requires:

The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements.

More information

Links

Award information

Awarded date

7 July 2021

Contract start date

12 July 2021

Contract end date

11 July 2025

Total value of contract

£200,000,000

This contract was awarded to 17 suppliers.

Bluewire Technologies Limited

Address

23 Berkeley Square, Bristol, BS8 1HP

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Civica UK Ltd

Address

Southbank Central (8th Floor)
30 Stamford Street
London
SE1 9LQ

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Cleardata UK Ltd

Address

Innovation House, Coniston Court, Riverside Business Park, Blyth, NE24 4RP

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Conduent Business Process Solutions Limited.

Address

Ground Floor, One George Yard, London EC3V 9DF, United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Crown Records Management Ltd

Address

Cullen Square, Deans Road, Deans Industrial Estate, Livingston, West Lothian. EH54 8SJ

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

EDM Group Limited

Address

EDM House, Village Way, Bilston, Wolverhampton, West Midlands, WV14 0UJ

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Hugh Symons Information Management

Address

Alder Hills Park, 16 Alder Hills, Poole BH12 4AR

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Hyland Software UK Ltd

Address

77 New Cavendish Street, London W1W 6AX

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

MJF Business Services Limited

Address

River House, Riverside Way, Uxbridge UB8 2YF

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

NHS Business Services Authority

Address

Stella House, Goldcrest Way, Newburn Riverside, Newcastle upon Tyne NE15 8NY

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Offsite Archive Storage & Integrated Services (UK) Ltd

Address

Quadrant 1 Homefield Road, Haverhill, Suffolk, England, CB9 8QP

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

OITUK Limited trading as CCube Solutions

Address

13 Diamond Court, Opal Drive, Fox Milne, Milton Keynes MK15 0DU

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

On-Site Scanning Ltd

Address

Unit 1-2, Building C, Kelburn Business Park, Port Glasgow, PA14 6BL

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Restore PLC

Address

The Databank
Unit 5 Redhill Distribution Centre
Salbrook Road
Redhill
Surrey
RH1 5DY

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Scandit AG

Address

Cargo Works 1-2 Hatfields London SE1 9PG

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

Uniscope International Ltd

Address

C/O HLP Ltd 77 Middle Hillgate Stockport Cheshire SK1 3EH

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

WildHearts Horizon Ltd

Address

5a The Square, 95 Morrison Street, Glasgow, G5 8BE

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Charles Tarling

Address

Halyard Court, 31 Broadway
Salford
M50 2UW
ENG

Telephone

07849571229

Email

nsbs.nhsbusinessservices@nhs.net

Website

https://www.sbs.nhs.uk