Published date: 15 August 2018

This notice was replaced on 3 May 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 3 May 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

NN14 4LZ

Value of contract

£50,000

Procurement reference

EMPWELL001-DN338883-38845263

Published date

15 August 2018

Closing date

6 September 2018

Contract start date

1 October 2018

Contract end date

1 October 2022

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The administration of the democratic framework and decision making process at the council is largely reliant on a manual system which is in need of review. The council recognises the need to replace the existing system to improve the efficiency and effectiveness of current processes and to enhance the transparency of the decision-making process.

The Council is looking for a software system which will enable it to achieve this. It should have the full functionality required to streamline our processes and be flexible enough to cope with future changes in processes and/or to meet legislative changes affecting the way decisions are made.

The replacement system should be able to provide:

• Meeting management
• Comprehensive and searchable database of agenda, minutes and decisions with facility to include historical documents.
• Call-in facility
• Automatic generation of web based timetable of meetings
• Ability to produce forward plans/work plans for the Executive and other committees or internal meetings (e.g. Corporate Management Team).
• Workflow management
• Report and agenda management
• Members' information and information about Members
• Fully hosted solution with secure data centre
• Capability to integrate with our current ERDMS solution
• The ability for the council to move from a paper based system to a tablet based system for meeting management.

More information

Links

About the buyer

Contact name

Richard Moon

Address

Welland Procurement Unit
c/o Melton Borough Council
Melton Mowbray
LE13 1GH
England

Telephone

+44 7896856842

Email

rmoon@melton.gov.uk

Website

http://www.melton.gov.uk/council_and_democracy/selling_to_the_council.aspx