Published date: 16 February 2018

Last edited date: 16 February 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 21 February 2018

Contract summary

Industry

  • Security services - 79710000

  • Guard services - 79713000

  • Patrol services - 79715000

Location of contract

SO17 1BJ

Value of contract

£2,760,000

Procurement reference

17/PROF/10

Published date

16 February 2018

Closing date

21 February 2018

Contract start date

1 November 2018

Contract end date

31 October 2024

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Southampton has a requirement for the provision of Corporate Banking and Merchant Card services. The University requires a banking service which will include the provision and maintenance of bank accounts, income handling (including cash and cheques), a full range of payment processing options (including electronic bank transfer, both domestic and international, BACS and direct debit) and other services associated with higher education banking arrangements, including an electronic banking platform for payment initiation and balance/transaction reporting. The University also requires the provision of Merchant Card services to support a full range of card payment options (to include virtual terminal payments, recurring card payments, web payments, DCC payments) through a variety of payment solutions (including contactless, chip and pin, wireless and mobile). Merchant Card services provision would need to support the University's PCI DSS requirements and offer a suitable management information system for reporting purposes.

The University of Southampton is seeking to develop efficient and cost-effective banking arrangements which will be capable of meeting future market and technological changes, and which will meet, and often exceed, user expectations. It is looking to build relationships with organisation/s in which it can be confident to deliver tangible value to the University.

More information

Links

Additional text

The University is utilising an electronic tendering tool (InTend: https://intendhost.co.uk/universityofsouthampton)to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the InTend portal.
Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the PQQ, ITT and ITN response will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'.
Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via the In-Tend portal.
Further instructions for the submission of responses are below:
To submit your return:
1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.
Please note, to preserve the integrity of the tendering procedure, all queries must be made via the correspondence function within the In-Tend portal.
In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.
Bidders are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by bidders or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Kayleigh Luckins

Address

Highfield Campus
University of Southampton
Hampshire
SO17 1BJ
United Kingdom

Telephone

+44 (0)23 8059 8007

Email

k.luckins@soton.ac.uk