Published date: 19 May 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 25 March 2025, 12pm

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

West Midlands

Value of contract

£209,760

Procurement reference

IA3638

Published date

19 May 2025

Closing date

25 March 2025

Closing time

12pm

Contract start date

1 October 2025

Contract end date

30 September 2030

Contract type

Supply contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Staffordshire County Council Corporate Property team are procuring a contract for a desk booking system for Staffordshire Place 1 and 2 and Castle House

The key outcomes that the service provider must deliver are: -

o Support agile and hybrid working by facilitating desk, meeting room and other localised property bookings by asset types with a simple, easy to use web/desktop-based application.

o To provide desktop, console, web and phone application booking system which can be integrated with Microsoft outlook & teams and scalable to an organisation level in terms of numbers being able to access the applications.

o To provide comprehensive reporting by asset types to include details such as date, time booked, expired bookings and work orders.

o Ability to add new sites/buildings, floor plans, asset items and asset ID's via provided admin system.

o Ability to control and manage admin permissions and grant rights based upon users.

o Ability to start/stop bookings and auto cancel if not booked within a specific time period.

o Ability to view status of desks/meeting rooms/bookable asset, across several properties, in a floor plan/visual layout view and then select the available asset for booking.

Contract called off from Crown Commercial Services G Cloud 14 Framework

Award information

Awarded date

19 May 2025

Contract start date

1 October 2025

Contract end date

30 September 2030

Total value of contract

£209,760

This contract was awarded to 1 supplier.

Matrix Booking

Address

18 Soho Square
London
W1D 3QL

Reference

Companies House number: 12634713

Value of contract

£209,760

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Laura Kendall

Address

Tipping Street
STAFFORD
ST162DH
England

Telephone

01785854657

Email

laura.kendall@staffordshire.gov.uk