Published date: 2 February 2018

This notice was replaced on 22 March 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 22 March 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Office and computing machinery, equipment and supplies except furniture and software packages - 30000000

  • Miscellaneous general and special-purpose machinery - 42900000

Location of contract

Any region

Value of contract

£0

Procurement reference

VOA/059/2017

Published date

2 February 2018

Closing date

16 February 2018

Contract start date

5 March 2018

Contract end date

4 March 2020

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The VOA holds a large number of historic records on microfilm. The organisation is legally obliged to retain these records for long periods of time, but frequently has need of the stored information when doing business as usual casework.

The business has hitherto made use of an all-in-one microfilm viewer and printer to retrieve stored information, but this machine is no longer fit for purpose. The VOA requires a modern, digital solution.

More information

Attachments

Additional text

The VOA requires a machine that can electronically scan microfilms. The machine must be:

- compatible with 3M Cartridge Microfilm System cassettes, with a tape width of 16mm;
- compatible with Windows 7 and Windows 10 PC systems;
- capable of outputting the scanned images as PDF files;
- supplied with a comprehensive instruction manual that can facilitate in-house installation, set-up, and use;
- powered by either mains electricity or the PC to which it is connected;
- light enough in weight to be lifted and carried by a single individual.

The VOA requires delivery of the machine no later than 05/03/2018.

About the buyer

Contact name

Alexander Rennison

Address

Wingate House,93-107 Shaftesbury Avenue
LONDON
W1D5BU
England

Email

tenders@voa.gsi.gov.uk