Published date: 8 September 2021
Closed early engagement
Contract summary
Industry
Catalogues - 22461000
Enterprise resource planning software package - 48451000
Location of contract
SN2 1FL
Procurement reference
DDaT21335
Published date
8 September 2021
Closing date
29 September 2021
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Background
UK SBS currently uses a Catalogue Content Management Software solution which has been in place for several years.
The current Contract is due to expire in April 2023 and we therefore wish to understand what the market can offer in the form of a standard self-service user eCatalogue platform and what features are available with customisation. All information gained from the Pre-Market Engagement sessions will help to ensure we have a fit for purpose specification when we formally approach the market later this year.
UK SBS currently runs roughly £10M per annum through its eMarketplace, however there are internal strategies underway to increase the Catalogue offerings which will increase the per annum spend to around £15M - £20M.
Main Objectives / Minimum System Requirements
The main requirements of any potential solution will be:
• To allow our roughly 9,700 users easy searchable access to the agreed and Contracted Supplier Catalogues (The intention of this system is that it will only be available to pre-selected / Contracted Suppliers)
• Image, description, unit of measure and categorisations of all catalogue items loaded, including manufacture part codes.
• Functionality to all for delivery charges or dry ice charges to be added
• Ability to select multiple items from multiple suppliers and checkout in one order, with the final order then being split into individual Supplier Purchase Orders
• Ability for order acknowledgements
• Varying Supplier membership packages which range from free to chargeable and fully managed.
• 'Punch-Out' functionality to Supplier websites (where agreed)
• Interfacing with Oracle and other ERP solutions
• Ability for e-invoicing
• Ability to monitor/report on which agreements catalogue items/suppliers are awarded onto in the system
• Ability to report on spend and create custom reports that can be run by the UK SBS teams
• Ability to show promotions from Suppliers (where pre-agreed with UK SBS)
• Ability to conduct bulk order quote request with set Suppliers
• Single and two factor authentications sign-on options
• Meet all relevant Cyber Essentials and UK GDPR legislation
• Be IS27001 accredited
• Meet all current and future accessibility legislation
Budget (Indicative)
The current indicative budget for any solution is £140,000.00 per annum (to include all licensing and standard running costs).
Overview
Please find attached further information regarding the supplier day including how to express your interest and contact details within the PDF "DDaT21335 E-Catalogue Solution" within the attachments section of this PIN notice.
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Closing date: 29 September 2021
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