Published date: 5 July 2019

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 3 June 2019

Contract summary

Industry

  • IT services: consulting, software development, Internet and support - 72000000

Location of contract

Any region

Value of contract

£32,432

Procurement reference

tender_210730/781568

Published date

5 July 2019

Closing date

3 June 2019

Contract start date

17 June 2019

Contract end date

30 September 2019

Contract type

Service contract

Procedure type

Single tender action (below threshold)

A direct contract with a single supplier, without competition.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

- There are two phases. Firstly, the current M-Store system (version 2) will be upgraded to the most up to date version (3). This will allow SSCL to continue their duties as our supplier under the MyCSP queries.
- Secondly, DWP need the data extracted fully from the system. This will allow the raw files (mostly scanned documents) to be exported from the system. This will then allow the use of the in house document repository service (DRS) to store these files in a strategic sense.
- M-Store is a key legacy system that is currently out of support in terms of software.
- This is a high priority for the department for many reasons. There are GDPR implications. Currently DWP are constrained by the weeding mandate from Cabinet Office. When this is lifted there must be GDPR controls in place - this work allows us to achieve this.
- Furthermore, there is over 600GB of personnel files within M-Store that is at risk of data corruption due to the age of the system. A loss of this nature would result in MyCSP queries being estimated which can cause the department severe financial issues due to overestimations.
- Similarly, if the data was to be lost i.e. file corruption or system failure then the department may face a loss of reputation
This work must be carried out by IPC because they are the owner of the M-Store system. This was a bespoke system commissioned many years ago and IPC are the only company with the expertise to complete the work required. Technical architects looked into the possibility of using other companies but the result of that investigation was that IPC is the only option with the necessary knowledge of the system.

More information

Attachments

Award information

Awarded date

17 June 2019

Contract start date

17 June 2019

Contract end date

30 September 2019

Total value of contract

£32,432.40

This contract was awarded to 1 supplier.

The Image Processing Company

Address

IPC House, 7 Venture Court, Edison Road, St Ives, CAMBS, PE27 3JX, United Kingdom

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

commercial

Address

West Street
Sheffield
S1 4EP
England

Telephone

1

Email

cd.ddspmailbox@dwp.gsi.gov.uk