Published date: 31 January 2019

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 5 September 2018

Contract summary

Industry

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Location of contract

London

Value of contract

£650,000 to £1,300,000

Procurement reference

HACK001-DN348917-22303871

Published date

31 January 2019

Closing date

5 September 2018

Contract start date

1 April 2019

Contract end date

31 March 2024

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Contract awarded for the Education management System comprising the following modules:A) School Admissions: Processing of applications and offers for school places, including as a minimum: precise distance measurement; bulk school place allocations, ranking and the ability to record applicant's appeals against decisions.

B) Establishment/Setting Data: Maintenance of school information including (but not limited) to: type (i.e. maintained, independent); phase (i.e. nursery, primary, secondary, etc.); addresses; PAN (Published Admissions Number); school staff, term dates and Ofsted results.
C) Data Transfer: The import / export of core student data including (but not limited to): name(s); date of birth, address, unique identifiers, attendance data and exclusion data.

D) Pupil Benefits: Processing of applications relating to mainly Free School Meals (FSM) but also Clothing Grants.

E) SEND (Special Educational Need and Disability): To fully support the legal obligations (as defined in the SEND Code of Practice and Children and Families Act 2014) and processes undertaken by the local authority in the assessment and review of children and young people aged between 0 and 25, with special educational needs and disabilities. This includes those in relation to Education Health and Care Plans.

F) Pupil Attendance: To allow the collection, viewing and reporting of school attendance records.

G) School / LA Governance: To support the local authority with (as a minimum) the recording and maintenance of school governors.

H) Exclusion Data: To enable the recording and reporting of exclusions.

I) Impairment: To facilitate the recording of hearing impairment and visual impairment.

J) Early Years: To support a vast array of early years' related functions including (as a minimum) setting up of childminders; children's centres and general early years' settings; Ofsted results; eligibility checking in conjunction with DfE systems and recording of free entitlement funding (i.e. 30 Hours entitlement; Two Year Old Funding).

K) Web Services:

a. Customer (Front-End) Focus: Web-based services that allow parents/carers/professionals to process applications or securely send information to the local authority such as: Two Year Old Funding; 30 Hours entitlement; school place applications; Free School Meal applications and professional documents (i.e. health reports for statutory processes). These services will need to integrate accordingly to relevant areas, i.e. Early Years'; School Admissions, SEND (including EHCP Needs Assessment etc.)

b. Technical (Back-End) Focus: Subscription and appropriate set up for web services that enable import of online school place applications, core student data, applications for benefits/entitlement etc. This includes appropriate configuration for integration with any necessary external systems such as the DfE's eligibility checking system.

L) Case Management: A core system .1

More information

Links

Award information

Awarded date

23 October 2018

Contract start date

11 February 2019

Contract end date

31 March 2031

Total value of contract

£700,000

This contract was awarded to 1 supplier.

Servelec Education Limited

Address

0 Norwich Business Park
Whiting Road
Norwich
NR4 6DJ

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Michel Ngue-Awane

Address

1 Reading Lane
Hackney
E8 1GQ
England

Telephone

+44 2088207038

Email

Michel.Ngue-Awane@learningtrust.co.uk

Website

http://www.hackney.gov.uk