Published date: 27 July 2022

Last edited date: 23 August 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 9 September 2022, 3pm

Contract summary

Industry

  • Training and simulation in aircrafts, missiles and spacecrafts - 80650000

Location of contract

South West

Value of contract

£450,000

Procurement reference

tender_311015/1092023

Published date

27 July 2022

Closing date

9 September 2022

Closing time

3pm

Contract start date

30 December 2022

Contract end date

31 March 2030

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The Defence Equipment and Support (DE&S) Special Projects Multi-Air Platforms (SPMAP) Project Team has a requirement for the procurement of 2 x classroom-based Avionics Systems and Procedural Trainers (ASPT) to assist aircrew personnel training and in-service support for the duration of the Contract.

Please Note: Delivery, and initialisation for use of the Avionics Systems and Procedural Trainer is required by 31 July 2023.

The Contractor will be required to:
1. Provide 2 x Avionics Systems and Procedural Trainers that replicate the functionality and symbology of the H135 T3H Aircraft System and representative displays of the cockpit configuration. This shall include replicating the latest Helionix Avionics Step 3 Suite (3.1.1.), with the ability to upgrade the Avionics Suite in the future if required and when instructed by the Authority.
2. Provide a Trainer that replicates normal aircraft operations and has the ability to introduce emergency scenarios that can be demonstrated within the bounds of the avionics system including audio and visual indication.
3. Provide a Trainer that allows the User to carry out:
-AC start and Stop procedures to give Aircrew familiarisation
-Cockpit instrumentation familarisation of the H135 T3H aircraft
-Procedural instrument flying and GPS Navigation serials to give aircrew familiarisation.
4. Provide a train-the-trainer package to be delivered in conjunction with the system delivery ensuring trainers and course designers are fully competent with the use of the Avionic Trainers. This shall include the provision of training publications/materials. These shall be updated following any changes to the systems e.g. software upgrade or change to the system following an ad hoc task, along with the option for training to be repeated throughout the duration of the Contract.
5. Provide continued support and maintenance to the Training Systems to ensure their availability throughout the Contract. This support shall include, but not limited to technical support, software and hardware upgrades and updates when requested, fault finding and correction, repairs, replacement of components BER and like-for-like replacement of damaged items if and when requested by the Authority.
6. Provide a technical enquiry support and resolution service, giving advice/guidance and remote resolution of issues where appropriate.
7. Provide a set of publications to assist users of the equipment. This shall include information such as operational/user manuals, system documentation, technical information and a trouble shooting guide. These are to be maintained throughout the life of the contract.
8. Provide personnel that hold Baseline Personnel Security Standard (BPSS) and Counter Terrorist Check (CTC) Clearances prior to access onto site.

The Cyber Risk Assessment code is RAR-977771509 and the risk profile is rated Not Applicable.
The Contract has an anticipated duration of 5 years with additional 2x1 year Options from Contract Award.

More information

Links

Additional text

Potential tenderers will be scored in accordance with the criteria listed. The Authority shall pre-qualify the 5 highest scoring Potential Providers for the ITT stage. A minimum score of 10 (Satisfactory) shall be required for all scored and weighted questions, this shall be calculated as a minimum 10% weighting for inclusion in the ITT stage for this requirement. All remaining questions will be PASS/FAIL. An evaluation of a FAIL shall result in an unsuccessful result and you will not be included within the next stage of tendering for this requirement.

The Authority reserve the right to exclude a potential tenderer if the estimated contract value exceed 50% of the potential tenderers turn over.

Information and formalities necessary for evaluating if the requirements are met: As Per "702986451A PQQ - Avionics Systems and Procedural Trainer (ASPT)," attachments: "Annex A - DPQQ Guidance and Evaluation Plan," "Annex B - DPQQ Selection Criteria," "Annex C - DPQQ Economic and Financial Standing Evaluation Criteria"

Minimum level(s) of standards possibly required: As Per "702986451A PQQ - Avionics Systems and Procedural Trainer (ASPT)," attachments: "Annex A - DPQQ Guidance and Evaluation Plan," "Annex B - DPQQ Selection Criteria," "Annex C - DPQQ Economic and Financial Standing Evaluation Criteria"

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal
- Click the "Click here to register" link
- Accept the terms and conditions and click "continue"
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side of the page.
- This will move the PQQ into your "My PQQs" page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box

3. Responding to the tender

- You can now choose to "Reply" or "Reject" (please give a reason if rejecting)
- You can now use the 'Messages' function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

About the buyer

Contact name

Cara Hodgkinson

Address

Defence Equipment and Support, Spruce 0b #1013, MOD Abbey Wood
Bristol
BS34 8JH
England

Email

Cara.Hodgkinson101@mod.gov.uk