Published date: 15 March 2016

This notice was replaced on 15 March 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 22 December 2016)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

South East

Value of contract

£0

Procurement reference

DN123001

Published date

15 March 2016

Closing date

20 May 2016

Contract start date

26 August 2016

Contract end date

25 August 2021

Contract type

Supply contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

SUPPLY AND IMPLEMENTATION OF A PROPERTY MANAGEMENT INFORMATION SYSTEM
https://procontract.due-north.com/Register Please note expressions of interest must be registered on the South East Business Portal (http://sebp.due-north.com) before the EOI close time of 09:00:00 Friday 20 May 2016. Completed tenders and supporting information should be returned no later than 12:00:00 on Friday 20 May 2016.

Basingstoke and Deane Borough Council require the supply and implementation of a single comprehensive property management information system, together with training and on-going support, that meets its operational needs. The system will support a property investment portfolio of 760 properties with a combined capital value of approximately £300 million and rental and service charge income of approximately £17 million per year. The system should allow for accurate data and management information to be recorded and stored enabling effective asset management. Data should be held in a way that enables the sharing of asset information with the public sector as required under the Government's Estate Strategy. The system needs to incorporate the functions currently provided by property databases, valuation system, spread sheets and access databases. The system should also facilitate the use of a single UPRN for land and property assets, thereby removing the current multiple reference numbers for each property within each system.
The contract will run for five years.
Any contractor wishing to be considered is invited to submit an official expression of interest, please click on the button provided to 'Express Interest'. This will trigger an automated email inviting you to complete the Invitation to Tender (ITT) document which you will receive shortly after expressing your interest. To view the ITT and related attachments, follow the link within the email which will take you into the ProContract system.
All completed ITT documents are to be submitted via our Electronic Tendering tool, ProContract, instructions on how to do this are detailed within the tender document.
This is a competitive open tender procurement being conducted in accordance with the Council's Contract Standing Orders and in accordance with Section 58 of The Public Contracts Regulations 2015). The OJEU Contract Notice was published on 15 March 2016 2016 (temporary)TED Ref: 2016-033195-F02-EN.

More information

Attachments

Links

Additional text

The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link:
https://www.businessportal.southeastiep.gov.uk
Any contractor wishing to be considered is invited to submit an official expression of interest via the South East Business Portal, please click on the button provided to 'Express Interest'. This will trigger an automated email inviting you to complete the Invitation to Tender (ITT) document which you will receive shortly after expressing your interest. To view the ITT and related attachments, follow the link within the email which will take you into the ProContract system.

All completed ITT documents are to be submitted via our Electronic Tendering tool, ProContract, instructions on how to do this are detailed within the tender document.
Please note expressions of interest must be registered before the EOI close time of 09:00:00 Friday 20 May 2016. Completed tenders and supporting information should be returned no later than 12:00:00 on Friday 20 May 2016.

About the buyer

Address

Basingstoke & Deane Borough Council
Civic Offices, London Road
Basingstoke
RG21 4AH
England

Email

procurement@basingstoke.gov.uk

Website

https://procontract.due-north.com/Register