Published date: 13 October 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 10 November 2021, 2pm

Contract summary

Industry

  • Circus services - 92341000

Location of contract

PO1 2AL

Value of contract

£0

Procurement reference

P00004596

Published date

13 October 2021

Closing date

10 November 2021

Closing time

2pm

Contract start date

1 January 2022

Contract end date

31 December 2022

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council is inviting tenders from suitably qualified suppliers to deliver circuses and associated entertainment at Southsea Common and King George V Playing Fields, Cosham.

Three events are planned for the 2022 season, two at Southsea Common and one at King George V Playing Fields. Suppliers can bid for one, two of three events.

Event 1 : Southsea Common - Operating period of up to 2 weeks and 4 days between dates of 15th April - 2nd May 2022
Event 2 : Southsea Common - Operating period of up to 2 weeks between dates of 12th September - 26th September 2022
Event 3 : King George V Playing Fields - Operating period of 1 week between dates of 17th June - 19th August 2022

Historically, the two locations have lent themselves to different types of events. Southsea Common has typically favoured traditional big top events aimed at a wide audience, with King George V Playing Fields hosting a smaller event aimed at families and younger audiences. With this in mind, the Council is offering each event as a separate Lot.

Suppliers should clearly indicate which event is the subject of their bid and where necessary, indicate their preference on a ranked basis.
The Council's preference is to secure a programme that provides a varied offer of events in the City, and as a result of this tender the Council may instruct one, two or three separate suppliers.

The initial Contract period will be for one year with the possibility of extending the term by a further two years to a maximum total term of three years in annual increments to be agreed, subject to the agreement and performance of both parties.
Events for future years will be determined on an annual basis. The Council cannot provide any commitments or guarantees regarding availability of future events or their dates.

This is a concession opportunity that generates an income to the Council.

Timetable for the procurement is:
Deadline for clarifications Wed 27th October 2021 at 14:00
Deadline for tender submissions Wed 10th November 2021 at 14:00
Award Mon 22nd November 2021

Contracts will commence on the 1st January 2022 for the delivery of circuses that year.

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2AL
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk