MEICA National Operations Framework

Contract summary

Industry

• Mechanical and electrical engineering services - 71334000

Location of contract

North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South West

Value of contract

£59,000,000

Procurement reference

tender_247276/1103588

Published date

6 September 2022

Approach to market date

5 September 2022

Contract start date

1 June 2023

Contract end date

31 May 2027

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

Please note this is not the start of a procurement process. A separate contract notice will be published to cover this requirement. The primary purpose of this PIN is to inform the market of prospective requirements following cabinet approval to proceed, in advance of tender release.

There will be seven lots (6 area based maintenance lots) as follows:

- South West Wessex

- South West Devon and Cornwall

- South East

- Central (Midlands & Anglia)

- North East

- North West

For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.

Given the critical nature of the EA's assets, the Contractor will be required to:

- provide a 24/7 call-out service within their framework area.

- provide a two-hour response time within their framework area.

- develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.

- identify and propose ongoing Continuous Improvement opportunities.

- commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.

The procurement will follow the Restricted procedure. Prior to commencing a formal procurement process the EA would like to update the market. This allows bidders to mobilise in terms of responding to the procurement and allows for feedback prior to the publication of the procurement. It is the intention of the EA to award 4 year frameworks (including extensions). Suppliers will respond to each Lot via the Atamis tendering system, with the opportunity advertised via Contracts Finder and Find a Tender Service.

The intended timetable is as follows:

- SQ Stage - October 2022 - November 2022

- SQ Evaluation - November 2022- December 2022

- ITT Stage - January 2022 - March 2023

- Evaluation - March 2023 - April 2023

- Publish Contract Award Notice and issues Notification of Intention to Award letters - May 2023

- Contract award / contract issued - June 2023

- Contract Start Date - June 2023

- Handover/ Mobilisation Period - June 2023 - September

Please note framework approach is still subject to approval, details may change.

For full transparency we intend to share all data relating to the procurement and commercial models (where it is appropriate to do so). This includes the specification, pricing schedules, selection criteria, award criteria, terms and conditions and framework/ contract management approach.

In order to gauge market interest we will send this documentation, along with a questionnaire to be completed by the 12th September.

For further information please email Ross.beavis@environment-agency.gov.uk

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More information

Additional text

EICR (Electrical Inspection Condition Reporting)

Please note this is not the start of a procurement process. A separate contract notice will be published to cover this requirement. The primary purpose of this PIN is to inform the market of prospective requirements following cabinet approval to proceed, in advance of tender release.

EICR will be tendered as a separate lot, to be delivered by a supplier independent from any maintenance or project delivery. The scope for the EICR services, which will be consistent across all areas, is limited to electrical assurance/ reporting and emergency repair works identified during any inspection.

The procurement will follow the Restricted procedure. Prior to commencing a formal procurement process the EA would like to update the market. This allows bidders to mobilise in terms of responding to the procurement and allows for feedback prior to the publication of the procurement. It is the intention of the EA to award 4 year frameworks (including extensions).

Suppliers will respond to each Lot via the Atamis tendering system, with the opportunity advertised via Contracts Finder and Find a Tender Service.

The intended timetable is as follows:

- SQ Stage - October 2022 - November 2022

- SQ Evaluation - November 2022- December 2022

- ITT Stage - January 2022 - March 2023

- Evaluation - March 2023 - April 2023

- Publish Contract Award Notice and issues Notification of Intention to Award letters - May 2023

- Contract award / contract issued - June 2023

- Contract Start Date - June 2023

- Handover/ Mobilisation Period - June 2023 - September

Please note framework approach is still subject to approval, details may change.

For full transparency we intend to share all data relating to the procurement and commercial models (where it is appropriate to do so). This includes the specification, pricing schedules, selection criteria, award criteria, terms and conditions and framework/ contract management approach.

In order to gauge market interest we will send this documentation, along with a questionnaire to be completed by the 12th September.

For further information please email Ross.beavis@environment-agency.gov.uk

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About the buyer

Contact name

Ross

Address

Defra Network eTendering Portal, Horizon House, Deanery Road
Bristol
BS1 5AH
England

Email

ross.beavis@environment-agency.gov.uk

Website

www.defra.bravosolution.co.uk