Published date: 13 June 2023

Last edited date: 14 June 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 31 July 2023, 5pm

Contract summary

Industry

  • Grounds maintenance services - 77314000

Location of contract

South East

Value of contract

£75,000

Procurement reference

HTC/JFW/2023

Published date

13 June 2023

Closing date

31 July 2023

Closing time

5pm

Contract start date

1 January 2024

Contract end date

31 December 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Horley Town Council is inviting expressions of interest to tender for its grounds maintenance contract for a period of 3 years, plus an option for 2 additional years, commencing 1 January 2024.

A brief description of the scope of the contract and maps are available from the links below. The contract includes Grass Cutting, Hedge Cutting, Football Pitch Preparation, Litter & Dog Faeces Collection, Minor Tree Works, Drains & Ditches, Tennis Courts & Hard Surfaces, Shrub Beds & Borders.

This is a 2-stage process. In this first stage, interested suppliers will be asked to fill out the attached Pre-Qualification Questionnaire for return by 31 July 2023 from which a short-list will be drawn up. In the second stage, the shortlisted suppliers will be invited to respond to an invitation to tender (ITT) which will include full specifications. The tenders are then evaluated and the contract awarded to the successful tenderer. The Invitation to Tender exercise is anticipated to commence in August 2023.

The expected timetable is as follows:

Pre-Qualification Questionnaire (PQQ) available June 2023
Closing date to express interest and submit PQQ: 31 July 2023
Short listed companies to be sent Invitation to Tender (ITT) 21 Aug 2023.
Closing date to receive sealed bids: 22 Sep 2023.
Contract expected to be awarded during Oct 2023.
Contract start date: 1 Jan 2024

More information

Attachments

  • PQQ form.docx
  • Notice of planned procurement
  • Pre-Qualification Questionnaire
  • GM Maps 15.pdf
  • Bidding documents
  • General map indicating the locations

About the buyer

Contact name

Joan Walsh

Address

92 Albert Road
HORLEY
RH6 7HZ
England

Telephone

01293 784765

Email

town.clerk@horleytown.com

Website

www.horleysurrey-tc.gov.uk