Published date: 29 July 2021

This notice was replaced on 30 September 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 30 September 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Sports goods and equipment - 37400000

  • Sporting services - 92600000

Location of contract

South East

Value of contract

£350,000

Procurement reference

BASTOKE001-DN559867-38815413

Published date

29 July 2021

Closing date

31 August 2021

Closing time

12pm

Contract start date

28 October 2021

Contract end date

28 January 2022

Contract type

Works

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Basingstoke and Deane Borough Council ('the Council') is seeking an experienced contractor to refurbish the athletics track at the Down Grange sports facility in Basingstoke.

The track has been synthetic since at least the mid-1980s. It was resurfaced in summer 1999 with a Mondo Sportflex Super X Classic synthetic surface. The existing Mondo athletics track surface was replaced with a 'Sandwich' system in around 2005. The venue currently holds a full UKA Competition Certificate. The current usage of the track facilities is mainly by Basingstoke and Mid Hants Athletics Club, who train and host competitions at the track. The facility is also let for school use and is open for public use. The proposed refurbishment of the facilities is to include an overlay of the synthetic athletics track and field event runways, as many areas are showing signs of wear and deterioration

More information

Additional text

Basingstoke and Deane Borough Council ('the Council') is seeking an experienced contractor to refurbish the athletics track at the Down Grange sports facility in Basingstoke.

The track has been synthetic since at least the mid-1980s. It was resurfaced in summer 1999 with a Mondo Sportflex Super X Classic synthetic surface. The existing Mondo athletics track surface was replaced with a 'Sandwich' system in around 2005. The venue currently holds a full UKA Competition Certificate. The current usage of the track facilities is mainly by Basingstoke and Mid Hants Athletics Club, who train and host competitions at the track. The facility is also let for school use and is open for public use. The proposed refurbishment of the facilities is to include an overlay of the synthetic athletics track and field event runways, as many areas are showing signs of wear and deterioration.

Works are to be carried out as per the specification included in the tender document


The Council has proposed the following timetable for this Tender process:
Dispatch of ITT: Thursday 29th July 2021
Questions & Answers: Thurs 29th July - Tues 24th Aug 2021
Return of Tender: 12.00.00 Tuesday 31st August 2021
Evaluation of Tender: Wednesday 15th September 2021
Notification of Contract Award to Tenderers: Monday 20th September 2021
Contract commencement meeting: TBA

The Council reserves the right to change the above timetable and Tenderers will be notified accordingly where there is a change in the timetable.

The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link:
http://sebp.due-north.com

If you need any further assistance or have any queries about using the ProContract system please contact the PROACTIS support team; contact details are as follows:

Email ProContractSuppliers@proactis.com OR log a support call directly using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index quoting project DN559867

Please note expressions of interest must be registered before 11.00a.m on Tuesday 31st August 2021. Completed tenders and supporting information should be returned no later than 12:00:00 on Tuesday 31st August 2021.

About the buyer

Contact name

Mr Procurement Team

Address

Civic Offices
London Road
Basingstoke
RG21 4AH
United Kingdom

Telephone

+44 1256844844

Email

Procurement@basingstoke.gov.uk

Website

http://www.basingstoke.gov.uk