Published date: 17 August 2022
This notice was replaced on 17 August 2022
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Future opportunity (published 17 August 2022)
Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.
Contract summary
Industry
Food, beverages, tobacco and related products - 15000000
Location of contract
BS1 5DS
Value of contract
£750,000
Procurement reference
tender_314361/1098658
Published date
17 August 2022
Approach to market date
1 September 2022
Contract start date
3 April 2023
Contract end date
3 April 2028
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Exclusive High-End Events at The Orangery - University of Bristol
A turnkey approach to Weddings, as the exclusive third-party catering provider for all weddings held at Goldney House (Clifton Village), comprising of events of up to 110 seated and 150 for an evening reception. This will include the provision of services within the grounds of the property and the main house, to the highest service levels and attention to detail.
Turnkey Service minimum requirements:
- Preparation, coordination and supply of function sheets including third party deliveries i.e. flowers etc. (in conjunction with the venue)
- Set up to be complete for a pre-arrival venue check with the venue Wedding & Special Events Coordinator to include place cards, menus, cake table etc
- Caterer to be responsible for the collection of the appropriate keys for the event from designated issue point
- To have full operational responsibility (including the supply of all operational staff) on the day
- A designated Event Manager, who is also a holder of a current and valid personal licence for the sale of alcohol and will act as Venue Manager in the absence of the venue Wedding & Special Events Coordinator
- A certified First Aider
- To ensure the venue is continually secure, including the responsibility for lock-up at the end of the event
- The venue is left to the standard of the operating procedure (including the completion of all HACCP documentation)
- To follow the University's guidelines on health & safety and report any incidents as per the SOP.
- Provision of appropriate cleaning chemicals and COSHH training of staff that use these, to ensure a full clean-down of the kitchen and any food preparation areas is completed prior to departure.
- Removal of all equipment, including hired in and brought-in equipment and crockery, glassware etc. All hired-in items must be stored appropriately, prior to collection (collection must be no later than one business day following the event)
Minimum venue liaison requirements are:
- Dedicated coordinator provided by the third-party catering supplier, from enquiry to completion
- Confirmation to venue of acceptance of event dates held and confirmed
- Communication of chosen menus, total costs, and timings with the venue
- Sharing of information such as function sheets, last minute changes and itinerary of the day, to include any bespoke arrangements
- A meeting to confirm final details with the venue Wedding & Special Events Coordinator, the customer and caterer within 14 days of the event taking place.
- Invoicing of client for catering deposit and all catering charges (copies to be supplied to venue)
- Issue of agreement and terms and conditions to customer, to reflect those of the venue.
Minimum set up requirements as appropriate to the event:
- Cutlery
- Crockery
- Glassware
- Service Utensils
- Table coverings (crease free and appropriately sized)
- Napkins
- Menus
- Place cards
- Final room check post-set up with the venue Wedding
More information
Attachments
Additional text
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A turnkey approach to Weddings, as the exclusive third-party catering provider for all weddings held at Goldney House (Clifton Village), comprising of events of up to 110 seated and 150 for an evening reception. This will include the provision of services within the grounds of the property and the main house, to the highest service levels and attention to detail.
Turnkey Service minimum requirements:
- Preparation, coordination and supply of function sheets including third party deliveries i.e. flowers etc. (in conjunction with the venue)
- Set up to be complete for a pre-arrival venue check with the venue Wedding & Special Events Coordinator to include place cards, menus, cake table etc
- Caterer to be responsible for the collection of the appropriate keys for the event from designated issue point
- To have full operational responsibility (including the supply of all operational staff) on the day
- A designated Event Manager, who is also a holder of a current and valid personal licence for the sale of alcohol and will act as Venue Manager in the absence of the venue Wedding & Special Events Coordinator
- A certified First Aider
- To ensure the venue is continually secure, including the responsibility for lock-up at the end of the event
- The venue is left to the standard of the operating procedure (including the completion of all HACCP documentation)
- To follow the University's guidelines on health & safety and report any incidents as per the SOP.
- Provision of appropriate cleaning chemicals and COSHH training of staff that use these, to ensure a full clean-down of the kitchen and any food preparation areas is completed prior to departure.
- Removal of all equipment, including hired in and brought-in equipment and crockery, glassware etc. All hired-in items must be stored appropriately, prior to collection (collection must be no later than one business day following the event)
Minimum venue liaison requirements are:
- Dedicated coordinator provided by the third-party catering supplier, from enquiry to completion
- Confirmation to venue of acceptance of event dates held and confirmed
- Communication of chosen menus, total costs, and timings with the venue
- Sharing of information such as function sheets, last minute changes and itinerary of the day, to include any bespoke arrangements
- A meeting to confirm final details with the venue Wedding & Special Events Coordinator, the customer and caterer within 14 days of the event taking place.
- Invoicing of client for catering deposit and all catering charges (copies to be supplied to venue)
- Issue of agreement and terms and conditions to customer, to reflect those of the venue.
Minimum set up requirements as appropriate to the event:
- Cutlery
- Crockery
- Glassware
- Service Utensils
- Table coverings (crease free and appropriately sized)
- Napkins
- Menus
- Place cards
- Final room check post-set up with the venue Wedding & Special Events Coordinator
About the buyer
Contact name
Sarah Dolman
Address
4th Floor Augustine's Courtyard Orchard Lane
Bristol
BS1 5DS
England
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